Estimating Procurement & Compliance Coordinator

Thalle Construction Company, Inc.; Hillsborough (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Major Medical

Dental

Vision

Short and Long-Term Disability

PTO

Paid holidays

Life Insurance

401K with company match

Job summary

Thalle Construction Co. Inc. in Hillsborough, NC, seeks a Procurement Coordinator—Estimating to support the bid-phase procurement and compliance function.

You will own documentation for subcontractor and supplier engagement, maintain outreach records, good-faith-effort files, and BABAA/AIS-related certifications on federally funded work. The role focuses on ensuring complete, audit-ready records and preventing non-responsive bids by maintaining certifications, coordination, and accurate

Qualifications

• 2-5 years of experience in construction procurement, bid coordination, contract administration, or compliance support.
• Working knowledge of federal, state, or local DBE / MWBE / SBE program requirements.
• Strong document control discipline and comfort managing many concurrent deadlines.
• Proficiency in Microsoft Excel, Word, and Outlook; comfort learning new platforms quickly.
• Clear written communication — output is a record others will rely on.
• High school diploma or equivalent.

Responsibilities

• Distribute bid invitations and plan access through plan rooms and bid management platforms; maintain the invitation list by trade, region, and certification status.
• Track responses, follow up on non-responders, and elevate coverage gaps to the Bid Procurement & Compliance Lead early.
• Maintain the vendor database — contact records, trade coverage, geographic footprint, certification expiration dates, and prior performance flags.
• Coordinate outreach in advance of bid; build and maintain bidder lists for recurring work types.
• Identify certified firms through state UCP directories and certification lists; verify status and NAICS scope before counting toward a goal.
• Assemble and maintain the good-faith-effort file for every goal-bearing pursuit.
• Track committed participation against the contract goal and produce the participation schedule required at bid submission.
• Maintain records in owner-required tracking systems and produce post-award participation reporting as requested.
• Collect and review supplier certifications for BABAA and AIS requirements on IIJA-funded work.
• Flag material items where domestic availability is uncertain and support waiver research as required.
• Maintain the certification log by project for audit-ready records.
• Track funding-source requirements by pursuit; different streams have different compliance regimes.
• Log incoming quotes and route to the responsible estimator.
• Ensure all required certification and outreach documents are included in the submission package.

Skills

Bid coordination

Document control

Excel

Communication

Time management

Education

High school diploma or equivalent

Associate's or bachelor's degree in construction management

Tools

Smartbid

Kahua

Autodesk

Procore

Job description

Thalle Construction Co. Inc. in Hillsborough, NC, seeks a Procurement Coordinator—Estimating to support the bid-phase procurement and compliance function.

You will own documentation for subcontractor and supplier engagement, maintain outreach records, good-faith-effort files, and BABAA/AIS-related certifications on federally funded work. The role focuses on ensuring complete, audit-ready records and preventing non-responsive bids by maintaining certifications, coordination, and accurate