Procurement & Compliance Coordinator - Estimating

Thalle Construction Company; Mansfield (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Major Medical

Dental

Vision

Short and Long-Term Disability

Generous PTO

Company holidays

Life Insurance

401K with company match

Job summary

Thalle Construction Co. Inc. is seeking a Procurement Coordinator — Estimating to support the estimating department's bid-phase procurement and compliance functions.

This role owns subcontractor and supplier documentation, outreach records, good-faith-effort files, and certification tracking for federally funded work. Based in Mansfield, TX, the position focuses on ensuring all certifications and outreach are complete before bid submissions, with an emphasis on domestic-content and BABAA/AIS

Qualifications

• 2–5 years of experience in construction procurement, bid coordination, contract administration, or compliance support.
• Working knowledge of federal, state, or local DBE / MWBE / SBE program requirements.
• Strong document control discipline and comfort managing many concurrent deadlines.
• Proficiency in Microsoft Excel, Word, and Outlook; comfort learning new platforms quickly.
• Clear written communication — much of this role's output is a record someone else will rely on.
• High school diploma or equivalent

Responsibilities

• Distribute bid invitations and plan access through plan rooms and bid management platforms; maintain the invitation list by trade, region, and certification status.
• Track responses, follow up on non-responders, and escalate where needed.
• Maintain the vendor database — contact records, trade coverage, geographic footprint, certification expiration dates, and prior performance flags.
• Coordinate outreach in advance of bid; build standing bidder lists for recurring work types.
• Identify certified firms through state UCP directories and certification lists; verify status before counting toward a goal.
• Assemble and maintain the good-faith-effort file for every goal-bearing pursuit with evidence.
• Log quotes and route them to the estimator; confirm scope acknowledgment.
• Ensure all required certifications and outreach documents are in the submission package.

Skills

Document control

Deadline management

Clear written communication

MS Office proficiency

Construction procurement

Bid coordination

Attention to detail

Education

High school diploma or equivalent

Associate's or bachelor's degree in construction management

Business or supply chain degree

Tools

Smartbid

Kahua

Autodesk

Procore

Job description

Thalle Construction Co. Inc. is seeking a Procurement Coordinator — Estimating to support the estimating department's bid-phase procurement and compliance functions.

This role owns subcontractor and supplier documentation, outreach records, good-faith-effort files, and certification tracking for federally funded work. Based in Mansfield, TX, the position focuses on ensuring all certifications and outreach are complete before bid submissions, with an emphasis on domestic-content and BABAA/AIS