Bid Coordinator

Northstar Construction Services; Boerne (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Northstar Construction Services in Houston, TX is seeking a Bid Coordinator to support preconstruction and estimating by organizing bid invitations, addenda, and project documents.

You will manage bid schedules, coordinate with estimators, subs, and vendors, and help assemble complete, professional bid packages while upholding our commitments to accuracy and client service.

Qualifications

• 2–4 years of experience in bid coordination, estimating support, or construction administration (commercial construction preferred).
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Bluebeam, or BuildingConnected preferred.
• Excellent written and verbal communication skills.
• Detail-oriented with strong proofreading and formatting skills.

Responsibilities

• Coordinate receipt and distribution of bid invitations, addenda, and project documents.
• Organize and maintain bid files, project specifications, and plan sets.
• Track and manage bid schedules, deadlines, and deliverables.
• Support the preparation and assembly of complete, professional bid packages.
• Maintain subcontractor/vendor databases and contact lists.
• Distribute bid invitations and follow up with trade partners to confirm coverage.
• Assist in collecting, organizing, and comparing subcontractor proposals.
• Communicate scope clarifications, deadlines, and updates to trade partners.
• Partner with estimators and project managers to clarify scope, resolve discrepancies, and align on strategy.
• Schedule and coordinate pre-bid meetings, kickoff calls, and site visits as needed.
• Provide administrative support during proposal preparation, including formatting, proofreading, and packaging final submissions.
• Assist leadership in tracking bid results, client feedback, and pursuit outcomes.

Skills

Bid coordination

Estimating support

Construction administration

Time management

Attention to detail

Tools

Procore

Bluebeam

BuildingConnected

Excel

Job description

Career Opportunities with Northstar Construction Services

A great place to work.

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Northstar Construction is a faith-driven commercial general contractor based in Houston, TX. We serve the restaurant, retail, industrial, and private medical markets with integrity, innovation, and a relentless commitment to excellence. Founded by faith and guided by our values - Caring, Excellence, Growth, and Unity - we are passionate about building more than just spaces; we build purpose.

CORE VALUES

• Caring: Caring means supporting our team and business by offering clear, constructive feedback, holding each other accountable, and doing what we said we would do. It’s about caring for our results, our clients, our vendors, and our team- treating everyone with respect and integrity.
• Excellence: Excellence means delivering high-quality work, keeping clean, safe and organized jobsites, and presenting ourselves professionally. We plan our work meticulously and execute with urgency. We provide clear, thoughtful communication and model the behavior that sets a high standard. Excellence lives in the details, in how we show up, and in the impact we make.
• Growth: Growth means becoming better, not just bigger. It’s about sharpening our skills, gaining new experiences, and growing in effectiveness. We are lifelong learners- always looking for ways to improve ourselves, our team, and our work. Growth happens through curiosity, challenge, and a commitment to continuous improvement.
• Unity: Unity means our collective effort is greater than the sum of our parts. When we each excel in our role, we create opportunities for others to thrive. Together, we support each other, pursue our common purpose, and achieve excellence through true teamwork.

POSITION OVERVIEW

The Bid Coordinator plays a vital role in supporting Northstar’s preconstruction and estimating functions by ensuring that bid opportunities are well-organized, clearly communicated, and submitted on time. This role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. The Bid Coordinator serves as the central point of contact between estimators, subcontractors, vendors, and leadership, helping ensure pursuit efforts reflect accuracy, professionalism, and care.

KEY RESPONSIBILITIES

Bid Administration

• Coordinate receipt and distribution of bid invitations, addenda, and project documents.
• Organize and maintain bid files, project specifications, and plan sets.
• Track and manage bid schedules, deadlines, and deliverables.
• Support the preparation and assembly of complete, professional bid packages.
• Maintain subcontractor/vendor databases and contact lists.
• Distribute bid invitations and follow up with trade partners to confirm coverage.
• Assist in collecting, organizing, and comparing subcontractor proposals.
• Communicate scope clarifications, deadlines, and updates to trade partners.
• Partner with estimators and project managers to clarify scope, resolve discrepancies, and align on strategy.
• Schedule and coordinate pre-bid meetings, kickoff calls, and site visits as needed.
• Provide administrative support during proposal preparation, including formatting, proofreading, and packaging final submissions.
• Assist leadership in tracking bid results, client feedback, and pursuit outcomes.

Culture & Process Improvement

• Uphold Northstar’s values in all communications with clients, teammates, and trade partners.
• Identify opportunities to improve bid coordination processes and tools.
• Contribute to a collaborative, team-first culture that emphasizes accountability, quality, and service.

QUALIFICATIONS

• 2–4 years of experience in bid coordination, estimating support, or construction administration (commercial construction preferred).
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with Procore, Bluebeam, or BuildingConnected preferred.
• Excellent written and verbal communication skills.
• Detail-oriented with strong proofreading and formatting skills.
• Self-starter with a collaborative mindset and positive attitude.

WHY JOIN US?

At Northstar Construction, we believe in building more than structures - we build with purpose. You’ll join a team-first culture grounded in trust, transparency, and shared mission. We offer opportunities for continuous learning, professional development, and career growth, all while delivering projects that reflect excellence from estimate to execution. If you’re ready to bring both skill and heart to the table, we invite you to apply.