Bid Writing Specialist

Pacific Federal Management (PFM); Hagåtña (GU); On-site; USD 60,000 - 90,000; Full time

Job summary

Pacific Federal Management (PFM) is seeking a bid writer responsible for identifying bid opportunities, developing winning strategies, and crafting persuasive proposals. You will collaborate with project managers, estimators, and senior personnel to ensure quality and timely submissions.

The role emphasizes writing clarity, compliance with contract requirements, and maintaining the bid library, with opportunities to create diagrams and process maps to enhance responses.

Qualifications

• Bachelor’s degree in Engineering, Construction, or another relevant discipline is preferred.
• Bachelor’s degree in Management or English is required.
• Experience as a bid writer is preferred

Responsibilities

• Develop bid strategies, competitive advantages and win themes.
• Craft persuasive and detailed proposals.
• Coordinate responses of other business departments where appropriate.
• Ensure bid narratives are consistent, well-written and error-free.
• Review and edit bid material for accuracy and compliance.
• Develop supporting materials like diagrams or process maps for bids.

Skills

Excellent verbal and written comms

Excellent organizational skills

Good analytical/critical thinking

Teamwork and interpersonal abilities

Deadline-driven

Industry knowledge & trends awareness

Education

Bachelor’s degree in Management or English

Bachelor’s degree in Engineering, Construction or relevant discipline

Job description

In this role,you will identify opportunities for bid submission, develop bid-winning strategies, conduct research, write and edit proposal, negotiate with stakeholders and collaborate with other teams to ensure bid security.

Essential Functions

• Work alongside management and the bid team to develop bid strategies, competitive advantages and win themes.
• Work closely with project managers, design managers, estimators, and senior personnel.
• Identify opportunities for bid submissions and raising them with the management team.
• Conduct research and brainstorming key points to include in the bid.
• Craft persuasive and detailed proposals.
• Conduct team briefings once bids have been secured.
• Ability to write succinct and compelling content. Ensure consistency of style, content, and message throughout.
• Proofread, edit, challenge and sense check the bid narrative.
• Identify key win themes, issues, and expectations.
• Coordinate the responses of other business departments where appropriate.
• Review and edit bid material, researching material for inclusion where needed.
• Develop additional/supporting materials, such as diagrams or process maps, for inclusion in responses.
• Ensure responses are compliant with the contract requirements and incorporate the latest developments, legislation, and best practice. Analyze and respond to pre-qualifications, requests for information (RFIs), registrations of interest (ROIs).
• Update and maintain library of proposal documents and other information on internal database.
• Develop good relationships with other member of the bid team and the contributing subject matter experts.
• Be accountable for the overall quality of bid submissions.
• Contribute to process improvement.
• Perform other duties as reasonably assigned.

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• Strong teamwork and interpersonal abilities.
• Deadline-driven and committed to excellence.
• Excellent industry knowledge and a willingness to keep up with trends.

Competencies and Basic Requirements

• Bachelor’s degree in Engineering, Construction, or another relevant discipline is preferred.
• Bachelor’s degree in Management or English is required.
• Experience as a bid writer is preferred

Supervisory Responsibility

This position will not have any supervisory responsibilities.

This job operates in a profession office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel

No travel is expected for this position.