Bid Administrator

Best in Recruiting; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

Best in Recruiting seeks a detail-oriented Bid Administrator to drive growth by managing competitive bids and coordinating with clients, vendors, and internal teams.

You will analyze blueprints and specifications, prepare roughly 30 bids per month, and maintain relationships with key project partners through site visits and ongoing education.

Qualifications

• High school diploma or equivalent is required.
• Experience with Microsoft Office, especially Excel, in a work environment.
• Strong organizational, time management, and communication skills.
• Ability to work independently for long periods, focusing on detailed drawings and digital data.
• Valid driver’s license with a clean driving record.

Responsibilities

• Prepare and submit about 30 bids each month with accuracy.
• Review blueprints, proposals, and specs to understand project requirements.
• Prioritize bid opportunities to ensure on-time submission.
• Coordinate with clients, vendors, and internal teams on scope changes.
• Obtain vendor bids by specifying materials and negotiating discounts.
• Maintain relationships with clients, vendors, architects, and engineers.
• Review bids with senior management to identify improvements.
• Occasionally visit job sites or client offices to evaluate conditions.
• Stay current with industry trends through education and publications.

Skills

Independent work

Organizational skills

Time management

Communication skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

Job description

Join our client's team as a Bid Administrator and play a vital role in driving their company's growth and success. This position offers a dynamic mix of strategic thinking, detailed project analysis, and relationship building—perfect for someone who thrives in a self-directed environment and enjoys a challenge.

Key Responsibilities

• Prepare and submit approximately 30 bids per month, ensuring accuracy and competitiveness.
• Gather, review, and analyze blueprints, proposals, specifications, and related documents to develop a thorough understanding of project requirements.
• Assess and prioritize bid opportunities, ensuring all qualifying bids are submitted on time.
• Coordinate with clients, vendors, and internal departments on scope changes or project updates.
• Obtain vendor bids by specifying materials, negotiating pricing, and securing discounts.
• Maintain and nurture long-term relationships with clients, vendors, architects, and engineers.
• Review completed bids with senior management to identify successful strategies and areas for improvement.
• Occasionally visit job sites or client offices to evaluate conditions and discuss projects.
• Stay current with industry trends through ongoing education and industry publications.

Must-Have Qualifications

• High school diploma or equivalent
• Experience with Microsoft Office, especially Excel, in a work environment.
• Strong organizational, time management, and communication skills.
• Ability to work independently for long periods, focusing on detailed drawings and digital data.
• Valid driver’s license with a clean driving record.

Nice-to-Have Skills

• Prior construction knowledge
• Ability to perform basic measurements from blueprints.

If you’re detail-oriented, proactive, and eager to contribute to exciting projects, we want to hear from you.