Landscape Estimating Assistant

Steadfastalliance; San Antonio (FL); On-site; USD 42,000 - 58,000; Full time

Job summary

Steadfastalliance in Florida is seeking an Estimating Assistant to support our estimating team with bids, take-offs, and vendor coordination. The role focuses on gathering project data, organizing quotes, and maintaining cost databases to ensure accurate estimates.

The ideal candidate will have strong organizational skills, proficiency in Excel/Outlook, and the ability to manage multiple tasks under tight deadlines in a fast-paced office setting.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business, or related field is a plus.
• Previous experience in construction, estimating, or admin support preferred but not required.
• Strong computer skills including MS Excel, Word, and Outlook.
• Experience with estimating software (Bluebeam, PlanSwift, Buildertrend Sage Estimating) is a plus.
• Excellent organizational and communication skills; able to handle multiple tasks under deadlines.

Responsibilities

• Assist estimators with the preparation of project bids and proposals
• Perform take-offs from construction drawings and specifications
• Request and organize quotes from vendors and subcontractors
• Maintain and update project cost databases and templates
• Organize bid documents and ensure timely submission of estimates
• Support post-bid processes including tracking bid results and follow-ups
• Coordinate pre-bid meetings and bid walkthroughs
• Review plans and specifications for accuracy and completeness
• Assist in creating scope sheets, proposal forms, and estimate summaries
• Maintain organized digital files for all estimating-related documents

Skills

Attention to detail

Time management

Communication skills

Independent work

Education

Associate's degree in Construction Management, Business, or related field

High school diploma or equivalent

Tools

Bluebeam

PlanSwift

Buildertrend Sage Estimating

Job description

Position Summary:
We are seeking a detail-oriented and highly organized Estimating Assistant to support our estimating team in preparing accurate and competitive proposals for upcoming projects. The ideal candidate will be responsible for gathering project data, coordinating with vendors and subcontractors, and assisting in the development of cost estimates and bid packages.

Key Responsibilities:

Assist estimators with the preparation of project bids and proposals

Perform take-offs from construction drawings and specifications

Request and organize quotes from vendors and subcontractors

Maintain and update project cost databases and templates

Organize bid documents and ensure timely submission of estimates

Support post-bid processes including tracking bid results and follow-ups

Coordinate pre-bid meetings and bid walkthroughs

Review plans and specifications for accuracy and completeness

Assist in creating scope sheets, proposal forms, and estimate summaries

Maintain organized digital files for all estimating-related documents

Qualifications:

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business, or related field is a plus

Previous experience in construction, estimating, or administrative support preferred but not required

Strong computer skills, including proficiency in Microsoft Excel, Word, and Outlook

Experience with estimating software (e.g., Bluebeam, PlanSwift, Buildertrend Sage Estimating) is a plus

Excellent organizational skills and attention to detail

Strong verbal and written communication skills

Ability to work independently and manage multiple tasks with competing deadlines

Working Conditions:

Office environment with occasional visits to job sites

Fast-paced setting with tight deadlines, especially around bid submission periods

Why Join Us:

Opportunity to grow within a dynamic and supportive team

Competitive pay and benefits package

Exposure to a variety of projects and industry professionals