Bid & Contracts Coordinator - On-Site, Excel Pro

Gold Star Foods; Jefferson City (MO); On-site; USD 25,000 - 39,000; Full time

Job summary

Gold Star Foods in Jefferson City, MO is seeking a Contract & Bids Coordinator to support the Bids Department with bid processing, data entry, RFP preparation, and contract record maintenance. The role requires advanced Excel skills, meticulous attention to detail, and the ability to manage multiple bids in a fast-paced environment.

Core responsibilities include assembling bid documentation, maintaining item status reports, processing new and discontinued items in the ERP, and coordinating with

Qualifications

• Proficiency in Microsoft Excel with pivot tables, VLOOKUP, formulas.
• Strong organizational and multitasking skills.
• Detail-oriented with analytical and problem-solving abilities.
• Excellent verbal and written communication.
• Flexibility to adjust schedule during peak bid seasons.
• 10-key by touch; experience in distribution, foodservice, or ERP systems (e.g., NAV) is a plus.

Responsibilities

• Enter, process, and maintain bid data accurately and on time.
• Assemble bid documentation, including samples, pricing, and history.
• Maintain Item Status Report for internal and external customers.
• Process new items, manage discontinued items in the ERP.
• Prepare, organize, and submit RFPs/Bids by deadlines.
• Generate and manage Excel reports for contracts and cost tracking.
• Coordinate with Customer Service to resolve order issues.
• Build and maintain relationships with internal teams and external partners.
• Assist with developing and streamlining bid and contract procedures.
• Perform general administrative tasks such as filing, scanning, and reporting.

Skills

Excel

Pivot tables

VLOOKUP

Data management

Organizational skills

Attention to detail

Communication

Time management

10-key by touch

ERP experience

Tools

NAV ERP

Job description

Gold Star Foods in Jefferson City, MO is seeking a Contract & Bids Coordinator to support the Bids Department with bid processing, data entry, RFP preparation, and contract record maintenance. The role requires advanced Excel skills, meticulous attention to detail, and the ability to manage multiple bids in a fast-paced environment.

Core responsibilities include assembling bid documentation, maintaining item status reports, processing new and discontinued items in the ERP, and coordinating with