Coord, Contracts - Onsite

Core-Mark; Florence (SC); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Performance Foodservice seeks an administrative professional to manage bid and contract documentation under direct supervision. You will liaise with bidding agencies, coordinate with the sales team, and ensure accurate, timely communication with customers and vendors.

The role supports the contract lifecycle, analyzes bid profitability, and maintains catalogs and pricing data. A strong office skills foundation and confidentiality are essential.

Qualifications

• High school diploma or equivalent.
• Strong communication, analytical and problem-solving skills.
• Proficiency in Microsoft Office: Intermediate Word, Advanced Excel (pivot tables, VLOOKUP, IF, NestedIF).
• Prefer knowledge of the vendor community.
• Must maintain confidential pricing information.
• Professional conduct required.
• 6-12 months Accounting, Admin, or related experience.

Responsibilities

• Maintain a log of bids received and delivery results; copy bids for pricing analysis.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts for bids; analyze profitability.
• Coordinate delivery and verification of deliveries.
• Record bid results and verify accuracy; address discrepancies.
• Assist with nutritional catalogs/database maintenance and AR billing issues.
• Perform other related administrative duties as assigned.

Skills

Communication

Analytical thinking

Problem solving

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Company Description

Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers - providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.

Job Description

We Deliver the Goods

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America's food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Purpose

Under direct supervision, carries out the clerical aspects of the contract and bidding documentation function. Works directly with the bidding agencies as a primary contact and works closely with sales to communicate bid awards. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

Responsibilities may include, but not limited to

• Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format, if possible, for analysis purposes.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
• Delivery, arrange for delivery, and verification of delivery.
• Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge any discrepancies.
• May perform other administrative related responsibilities, such as oversee the creation of and maintenance of nutritional catalogs / database; assist accounts receivable in resolving billing discrepancies.
• Performs other related duties as assigned.

Qualifications

High school diploma or equivalent.

Strong communication, analytical and problem-solving skills.

Required proficiency in Microsoft Office: Intermediate Word, Advanced Excel (must have
skills such as pivot tables, VLOOKUP, IF, NestedIF, etc.)

Prefer knowledge of the vendor community

Must maintain confidential pricing information.

Professional conduct required.

6-12 months Accounting, Admin, or related experience

Preferred qualifications

Prefer prior experience in finance or pricing.

1-2 years Accounting experience

CPCM Preferred

EEO Statement

Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.