Sales Administrator - Bid and Contract Assistant - Playcraft

PlayCore Holdings, Inc.; Grants Pass (OR); On-site; USD 24,796 - 27,552; Full time

Job summary

Playcraft in Grants Pass, Oregon is seeking a Sales Administrator – Bid and Contract Assistant to support the sales team with bid coordination, documentation, and contract management. The role involves preparing bid packages, gathering and organizing required documents, and ensuring compliance with submission deadlines.

You will track timelines, maintain accurate bid records, and collaborate with internal teams and manufacturers to obtain pricing and specifications.

Qualifications

• Associates or Bachelor’s degree in Business Administration or related field preferred.
• 1–3 years of administrative, sales support, bid coordination, or contract management experience preferred.
• Excellent written and verbal communication skills.
• Strong time management and prioritization skills.

Responsibilities

• Assist sales consultants in preparing complete and accurate bid packages.
• Gather, organize, and compile required documentation for bid submissions.
• Ensure bid materials meet submission requirements, deadlines, and compliance standards.
• Track bid timelines and proactively follow up to ensure timely completion.
• Prepare and submit factory-direct bids in accordance with guidelines.
• Coordinate with internal teams and manufacturers to obtain pricing, specifications, and documentation.
• Maintain records of all submitted bids and related correspondence.
• Manage and maintain all cooperative purchasing contracts used by the company.
• Educate and support sales consultants on contract usage and requirements.
• Provide day-to-day support to the Sales Admin Supervisor and team.

Job description

Sales Administrator - Bid and Contract Assistant - Playcraft

Job Category: Sales

Requisition Number: SALES001622

• Posted : July 29, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Grants Pass, OR 97526, USA

• Pay or shift range: $18 USD to $20 USD

Description

Key Responsibilities

Bid Coordination & Support

• Assist sales consultants in preparing complete and accurate bid packages.
• Gather, organize, and compile required documentation for bid submissions.
• Ensure all bid materials meet submission requirements, deadlines, and compliance standards.
• Track bid timelines and proactively follow up to ensure timely completion.

Factory-Direct Bid Management

• Prepare and submit factory-direct bids in accordance with company and manufacturer guidelines.
• Coordinate with internal teams and manufacturers to obtain pricing, specifications, and required documentation.
• Maintain accurate records of all submitted bids and related correspondence.

Cooperative Contract Management

• Manage and maintain all cooperative purchasing contracts utilized by the company.
• Educate and support sales consultants on proper contract usage, requirements, and limitations.
• Verify contracts are used correctly and in compliance with contract terms and applicable regulations.
• Ensure all contract offerings are current, including pricing, product listings, and documentation.
• Coordinate updates to contracts as product lines evolve or pricing changes.
• Serve as an internal resource for contract-related questions and guidance.

Administrative Support

• Provide day-to-day support to the Sales Admin Supervisor, Consultants and Direct Sales Team
• Maintain organized digital and physical filing systems for bids, contracts, and sales documentation.
• Assist in improving processes related to bid and contract management.
• Support general sales administrative functions as needed.
• Act as a liaison between sales consultants, internal departments, manufacturers, and contract agencies.
• Communicate clearly regarding deadlines, missing information, and submission requirements.
• Collaborate with team members to ensure consistency and accuracy across all bid and contract materials.

Qualifications

• Associate’s or Bachelor’s degree preferred (Business Administration or related field a plus).
• 1–3 years of administrative, sales support, bid coordination, or contract management experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with CRM or ERP systems is a plus.
• Excellent written and verbal communication skills.
• Detail-oriented and highly organized
• Strong time management and prioritization skills
• Ability to interpret and apply contract requirements
• Problem-solving mindset
• Team-oriented with a collaborative approach
• Ability to work in a fast-paced, deadline-driven environment

PlayCore and its family of brands considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status.

Qualifications

Skills

Preferred

MS Outlook

Advanced

Microsoft Power Point

Intermediate

Excel

Advanced

Behaviors

Preferred

Thought Provoking

Thought Provoking

Detail Oriented

Detail Oriented

Team Player

Team Player

Education

Preferred

Associates or better in Business Administration.

Bachelors or better in Business Administration.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.