Bid & Sales Coordinator — Construction Ops & Marketing Support

North Mechanical Contracting and Service; Indianapolis (IN); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with company match

Health, dental, vision, and life保险

Paid time off and holidays

Cross-training and career development

Job summary

North Mechanical Contracting and Service, based in Indianapolis, is seeking a detail-oriented Sales Coordinator to support our Estimating, Preventative Maintenance, and Marketing teams. You will help with bid documentation, track deadlines, gather pricing, and manage opportunity records from invitation through follow-up.

The role emphasizes organization, clear communication, and collaboration with subcontractors, vendors, and clients.

Qualifications

• Experience coordinating bids and preparing bid documents.
• Familiarity with pricing and proposal processes.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate and maintain documentation for incoming construction bid and sales opportunities.
• Manage subcontractor and vendor invitations, including distributing bid documents, plans, specifications, addenda, and other project information.
• Maintain accurate bid lists, contact information, opportunity records, and tracking information.
• Track bid due dates, pre-bid meetings, site visits, addenda, and other important project milestones.
• Assist with obtaining subcontractor and vendor pricing and following up on outstanding quotes.
• Organize and maintain bid forms, proposal templates, scope sheets, and other estimating documentation.
• Assist with proposal preparation and electronic bid submissions, including required forms, certificates, alternates, clarifications, and supporting documentation.
• Maintain opportunity tracking and assist with monitoring awarded, lost, pending, and declined opportunities to ensure timely follow-up.
• Support the Marketing team with approved social media content, company SharePoint news posts, marketing materials, and corporate events.
• Other assigned duties.

Skills

Bid coordination

Pricing data gathering

Vendor coordination

CRM systems

Microsoft Office suite

Tools

Microsoft Office

Procore

Canva

Adobe Creative Cloud

Bluebeam

CRM software

Job description

North Mechanical Contracting and Service, based in Indianapolis, is seeking a detail-oriented Sales Coordinator to support our Estimating, Preventative Maintenance, and Marketing teams. You will help with bid documentation, track deadlines, gather pricing, and manage opportunity records from invitation through follow-up.

The role emphasizes organization, clear communication, and collaboration with subcontractors, vendors, and clients.