Bi-Lingual Office Administration

EmergencyMD; Nashville (TN); On-site; USD 20,664 - 30,307; Full time

Job summary

Dry PaT in Nashville, TN is seeking a Bi-Lingual Office Administrator who is organized, dependable, and eager to grow into a long-term role within our company. This entry-level position emphasizes data entry, communication with clients, vendors, and field crews.

You will learn accounting support tasks, invoice entry, timecard and payroll coordination, and office operations. Proficiency in English and Spanish helps our team communicate clearly and serve our clients effectively.

Qualifications

• Bi-lingual (English and Spanish) required.
• Strong data entry and organisational skills.
• Detail-oriented with ability to meet deadlines.
• Excellent written and verbal communication.
• Comfortable speaking with clients and vendors.
• Office administration experience is a plus, training provided.

Responsibilities

• Enter invoices into accounting software and assist with timecard entry and subcontractor payroll
• Verify project details, selections, and scheduling with clients
• Update and maintain vendor and project files (digital and paper)
• Prepare bank deposits and assist with basic accounting support tasks
• Organise warranty appointments and process incoming mail
• Order paint, drywall, and office supplies as needed and track inventory
• Answer phones and serve as a client-facing point of contact
• Help keep the office organised and running efficiently day-to-day
• Other administrative duties as required

Skills

Bilingual English/Spanish

Data entry

Organisational skills

Attention to detail

Communication skills

Office administration experience

Training mindset

Tools

Accounting software

Job description

Bi-Lingual Office Administration

Office Location: Nashville, TN

About Us

Dry PaT is a growing drywall company built on quality work, strong relationships, and a well-organised office that keeps our projects running smoothly. We're looking for a Bi-Lingual Office Administrator who is organised, dependable, and wants to grow into a long-term role within our company.

This position is a great opportunity for someone with strong data entry and communication skills who wants to gain experience in office administration, accounting support, and construction operations. Your ability to speak both English and Spanish will make you a key part of our team, helping us communicate clearly with clients, vendors, and field crews. We are willing to train the right person who is motivated, detail-oriented, and ready to learn.

Learn more at: https://www.drypat.com/

Responsibilities

• Enter invoices into accounting software and assist with timecard entry and subcontractor payroll
• Verify project details, selections, and scheduling with clients
• Update and maintain vendor and project files (digital and paper)
• Prepare bank deposits and assist with basic accounting support tasks
• Organise warranty appointments and process incoming mail
• Order paint, drywall, and office supplies as needed and track inventory
• Answer phones and serve as a client-facing point of contact
• Help keep the office organised and running efficiently day-to-day
• Other administrative duties as required

Qualifications

• Bi-lingual (English and Spanish) required
• Strong data entry and organisational skills
• Detail-oriented and able to meet deadlines
• Excellent written and verbal communication skills
• Comfortable speaking with clients and vendors
• Previous office administration experience is a plus, but not required
• We will train the right candidate - this is a great entry-level opportunity