BGJI Undergraduate Assistant

Berklee College of Music; Boston (MA); On-site; USD 19,000 - 28,000; Part time

Job summary

Berklee College of Music is seeking a student employee to provide welcoming desk support and assist in BGJI activities on campus in Boston. The role includes greeting visitors, helping with check-in, and referring questions to staff as needed.

Responsibilities include managing printing, attendance tracking for BGJI forums, keeping spaces organized, handling the BGJI Gmail inbox, and assisting with events, social media, signage, and basic audio tasks. 5–10 hours per week.

Qualifications

• Current Berklee student enrolled at least half-time in an eligible program.
• Able to maintain employment while attending classes and fall under campus guidelines.

Responsibilities

• Greet visitors at the welcome desk and assist with appointment check-in.
• Provide printing services for BGJI students, faculty, and staff.
• Take attendance for weekly BGJI forums and directed study lessons.
• Maintain rehearsal room cleanliness and organization.
• Manage BGJI Gmail inbox and respond to inquiries.
• Schedule appointments using Calendly and assist in staff meetings.
• Assist with event setup/teardown and archive files in Google Drive.
• Capture photos, videos, and audio during BGJI events and forums.
• Draft and schedule Canva-designed signage and posters.
• Support basic live audio setup during BGJI events.

Skills

Google Suite proficiency

Canva

Job description

In order to participate in Berklee Student Employment, a student must fulfill the following requirements:

• Current student at Berklee College of Music or Boston Conservatory at Berklee.
• Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program.
• Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters.
• Have a valid United States Social Security Number (SSN).
• Remain in “valid” Visa status as applicable.
• A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester.
• Federal Work Study student may apply.
• In good disciplinary standing.
• Must be located in the U.S.

For complete program details, please go to our website: www.berklee.edu/se.

Provide welcoming desk reception, involving actively greeting visitors to the institute and assisting them with appointment check-in, answering questions, and referring to staff members or other offices as necessary.

Will report to the BGJI Program Assistant, Alexandra Zapata.

Will be expected to work 5-10 hours per week. May be asked to work weekends or additional events as needed within this expected number of hours.

Essential Duties and Responsibilities:

• Filter and answer inquiries from students, faculty, and campus partners or reroute inquiries to BGJI Leadership
• Provide printing service for BGJI students, faculty, and staff during business hours
• Take student attendance for weekly BGJI forum class and directed study lessons
• Maintain rehearsal room cleanliness and organization
• Respond and compose emails to students, faculty, and staff through management of the BGJI Gmail inbox
• Utilize calendar scheduling platforms such as Calendly to set up appointments in the department
• Attend periodical staff meetings with Managing Director, Program Assistant, Academic Assistant
• Assist with event room setup/teardown during events
• Organize and archive files within Google Drive for historical record-keeping
• Take and edit photographs, videos, and audio content during BGJI forums and events
• Draft and schedule social media content for approval by the Artistic Director and post on the BGJI Instagram account
• Create signage, flyers, and posters using Canva and other design software
• Support basic live audio setup and operational needs during BGJI forums, masterclasses, and events
• Reserve rooms for BGJI students, staff, and faculty using AAOF system with Admin access
• Provide logistical support for Guest Artists in Residence
• Maintain an updated inventory of BGJI-owned instruments, audio gear, cables, and office supplies
• Assist students with loading musical equipment on bus transportation for local travel

Required Skills and Knowledge:

• Display strong proficiency in Google Suite (including but not limited to Gmail, Drive, Sheets, Docs, Forms, Slides, Keep, etc.)
• Display proficiency in Canva

Hourly Rate: $16.97

Hiring Supervisor: Alexandra Zapata

If you are looking to get involved with the Berklee community while earning some money, you may want to consider applying for student employment. The Student Employment program provides opportunities for you to work part-time on campus, thereby helping you to meet some of your living expenses. With more than 900 positions ranging from 10 to 15 hours of work per week, as well as daily opportunities for project-based temporary employment, student employment is a great opportunity for professional and educational growth.