Benefits & Operations Coordinator

Vermont Housing & Conservation Board; Montpelier (VT); On-site; USD 59,000 - 63,000; Full time

Benefits offered by this job

Generous health plan

Dental coverage

Vision coverage

Life Insurance

Disability insurance

Retirement plan

Paid time off

Employee Assistance Program

More

Job summary

Vermont Housing and Conservation Board is seeking an Operations and Benefits Assistant to bolster our operational backbone. This role partners with senior leadership to keep the team connected, organized, and moving forward across HR, office management, and internal systems.

You will handle board logistics, benefits enrollment, onboarding, and portal maintenance, while supporting contracts, procurement, and cross-functional project work.

Qualifications

• Committed to VHCB’s mission.
• Experience with project management.
• Experience documenting workflows or internal policies.
• Ability to maintain confidential information.
• Strong written and verbal communication.
• Familiarity with document management and tech systems.
• Detail-oriented and adaptable.
• Ability to manage multiple tasks in fast-paced environment.
• Ability to lead projects independently and take direction.
• Experience taking minutes preferred.
• Collaborative cross-functional teamwork to improve tech systems.

Responsibilities

• Office & Board Operations: backup for front desk, assist with supply inventory, support Board Meetings through packet preparation, logistics, and minute-taking.
• Human Resources & Benefits Support: guide employees through benefits enrollment, support hiring/onboarding, and assist with staff travel, events.
• Systems Modernization & Portal Management: support improvement projects, maintain staff information portal, roll out internal policies and trainings.
• Contracting & Administrative Special Projects: assist with contract drafting, invoice processing, procurement compliance, cross-functional support for grants, sponsorships, events.

Skills

Project management

Policy documentation

Confidentiality

Written communication

Microsoft 365

Cross-functional collaboration

Attention to detail

Tools

Microsoft 365

PDF software

Job description

Vermont Housing and Conservation Board is seeking an Operations and Benefits Assistant to bolster our operational backbone. This role partners with senior leadership to keep the team connected, organized, and moving forward across HR, office management, and internal systems.

You will handle board logistics, benefits enrollment, onboarding, and portal maintenance, while supporting contracts, procurement, and cross-functional project work.