Operations & Benefits Assistant

Vermont Housing & Conservation Board; Montpelier (VT); On-site; USD 59,000 - 63,000; Full time

Benefits offered by this job

Generous health plan

Dental coverage

Vision coverage

Life Insurance

Disability insurance

Retirement plan

Paid time off

Employee Assistance Program

More

Job summary

Vermont Housing and Conservation Board is seeking an Operations and Benefits Assistant to bolster our operational backbone. This role partners with senior leadership to keep the team connected, organized, and moving forward across HR, office management, and internal systems.

You will handle board logistics, benefits enrollment, onboarding, and portal maintenance, while supporting contracts, procurement, and cross-functional project work.

Qualifications

• Committed to VHCB’s mission.
• Experience with project management.
• Experience documenting workflows or internal policies.
• Ability to maintain confidential information.
• Strong written and verbal communication.
• Familiarity with document management and tech systems.
• Detail-oriented and adaptable.
• Ability to manage multiple tasks in fast-paced environment.
• Ability to lead projects independently and take direction.
• Experience taking minutes preferred.
• Collaborative cross-functional teamwork to improve tech systems.

Responsibilities

• Office & Board Operations: backup for front desk, assist with supply inventory, support Board Meetings through packet preparation, logistics, and minute-taking.
• Human Resources & Benefits Support: guide employees through benefits enrollment, support hiring/onboarding, and assist with staff travel, events.
• Systems Modernization & Portal Management: support improvement projects, maintain staff information portal, roll out internal policies and trainings.
• Contracting & Administrative Special Projects: assist with contract drafting, invoice processing, procurement compliance, cross-functional support for grants, sponsorships, events.

Skills

Project management

Policy documentation

Confidentiality

Written communication

Microsoft 365

Cross-functional collaboration

Attention to detail

Tools

Microsoft 365

PDF software

Job description

Are you a detail-oriented, tech-savvy professional looking to make a meaningful impact behind the scenes of a mission-driven organization?

As the Operations and Benefits Assistant at the Vermont Housing and Conservation Board (VHCB), you’ll play a pivotal role in the operational backbone of the organization - keeping our team connected, organized, and moving forward. Partnering directly with the senior leadership, this highly collaborative, dynamic role offers a vista point into the heart of our operations. You’ll gain wide exposure across Human Resources, Office Management, and Organizational Systems while helping to shape how our team works every day.

In this role, no two days are quite the same. You will touch nearly every aspect of VHCB’s back-end operations, with key duties as follows:

• Office & Board Operations: Serving as the primary backup for front desk coverage and office management, assist with supply inventory and facilities upkeep, and support Board Meetings through packet preparation, logistics, and minute-taking.
• Human Resources & Benefits Support: Guide employees through benefits enrollment, support the hiring and onboarding process and assist with staff travel, events, and language access plan initiatives.
• Systems Modernization & Portal Management: Support improvement projects within VHCB’s Administrative Workplan, maintain the staff information portal, and help roll out accessible internal policies and staff trainings.
• Contracting & Administrative Special Projects: Assist with contract drafting, invoice processing, and procurement compliance, while providing cross-functional administrative support to program teams for grants, sponsorships, and event coordination.

This position is ideal for a proactive, adaptable problem-solver who thrives on variety and teamwork. You’ll have the chance to develop an understanding of operations from the inside out, dive into modernization projects, and directly support the people advancing our mission—all within a dedicated, highly supportive team invested in your professional growth. The Vermont Housing and Conservation Board is an innovative and award-winning organization working to ensure affordable housing, farmland, jobs, and recreational assets for every generation of Vermonters.

Qualifications

• Committed to supporting VHCB’s mission
• Demonstrated experience with project management
• Previous experience with building Standard Operating Procedures, documenting workflows and/or developing internal policies
• Demonstrated ability to maintain confidential information
• Strong written and verbal communication skills; able to communicate effectively and represent the organization
• Proficiency with Microsoft 365 software and PDF software
• Familiarity with document management and tech systems
• Strong attention to detail; concern for accuracy.
• Adaptability and flexibility to shift priorities as needs change.
• Able to manage multiple tasks within a fast-paced environment, with strong aptitude for prioritization
• Capable of working independently and take leadership of projects, while also being able to take direction well
• Experience with taking minutes preferred
• Demonstrated ability to collaborate on cross-functional teams to improve efficiency of technology system

Compensation: $59,000 – $62,500 commensurate with experience.

Excellent comprehensive benefits package including

• generous health care plan
• dental coverage
• vision coverage
• life Insurance
• long and short-term disability insurance
• retirement plan
• paid time off
• Employee Assistance Program
• more

VHCB is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law. VHCB encourages applications from all individuals who will contribute to the diversity and excellence of the organization.

Applications are due August 24th, 2026. Full position description available upon request.