Operations and Benefits Assistant

Seven Days Jobs; Montpelier (VT); Hybrid; USD 59,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Life insurance

Disability insurance

Retirement plan

Paid time off

Employee Assistance Program

Job summary

The Vermont Housing and Conservation Board (VHCB) is hiring an Operations and Benefits Assistant in Montpelier to support human resources, office management, and organizational systems. This role offers exposure to leadership, cross-functional collaboration, and impactful work behind the scenes.

You will assist with benefits enrollment, onboarding, staff events, and portal management, while helping to streamline policies and procedures across VHCB.

Qualifications

• Committed to supporting VHCB’s mission
• Demonstrated experience with project management
• Experience with building SOPs, documenting workflows and internal policies
• Demonstrated ability to maintain confidential information
• Strong written and verbal communication skills
• Proficiency with Microsoft 365 software and PDF software
• Familiarity with document management and tech systems
• Strong attention to detail; accuracy-oriented
• Adaptability to shift priorities as needs change
• Able to manage multiple tasks in a fast-paced environment
• Capable of leading projects, while taking direction when needed
• Experience taking minutes preferred
• Collaborate on cross-functional teams to improve tech system efficiency

Responsibilities

• Office & Board Operations: backup for front desk, office management, inventory, facilities, and Board Meeting logistics.
• HR & Benefits Support: assist with benefits enrollment, hiring/onboarding, staff travel and events.
• Systems Modernization & Portal Management: support Admin Workplan projects, maintain staff portal, roll out internal policies and trainings.
• Contracting & Administrative Projects: assist with contracts, invoicing, procurement, and cross-functional program support.

Skills

Project management

SOP writing

Confidentiality

Communication

MS 365

Document management

Attention to detail

Adaptability

Multitasking

Leadership

Minutes taking

Cross-functional collaboration

Job description

Reports to: Executive Assistant and Office Manager
Classification: Regular, Full-Time, non-Exempt
Location: In-Person, VHCB Office, Montpelier, VT. Some remote work possible.

Position Summary:
Are you a detail-oriented, tech-savvy professional looking to make a meaningful impact behind the
scenes of a mission-driven organization? As the Operations and Benefits Assistant at the Vermont
Housing and Conservation Board (VHCB), you’ll play a pivotal role in the operational backbone of the
organization – keeping our team connected, organized, and moving forward. Partnering directly with the
senior leadership, this highly collaborative, dynamic role offers a vista point into the heart of our
operations. You’ll gain wide exposure across Human Resources, Office Management, and Organizational
Systems while helping to shape how our team works every day.

In this role, no two days are quite the same. You will touch nearly every aspect of VHCB’s back-end
operations, with key duties as follows:

• Office & Board Operations: Serving as the primary backup for front desk coverage and office
  management, assist with supply inventory and facilities upkeep, and support Board Meetings
  through packet preparation, logistics, and minute-taking.
• Human Resources & Benefits Support: Guide employees through benefits enrollment, support
  the hiring and onboarding process and assist with staff travel, events, and language access plan
  initiatives.
• Systems Modernization & Portal Management: Support improvement projects within VHCB’s
  Administrative Workplan, maintain the staff information portal, and help roll out accessible
  internal policies and staff trainings.
• Contracting & Administrative Special Projects: Assist with contract drafting, invoice processing,
  and procurement compliance, while providing cross-functional administrative support to
  program teams for grants, sponsorships, and event coordination.

This position is ideal for a proactive, adaptable problem-solver who thrives on variety and teamwork.

You’ll have the chance to develop an understanding of operations from the inside out, dive into
modernization projects, and directly support the people advancing our mission—all within a dedicated,
highly supportive team invested in your professional growth.

The Vermont Housing and Conservation Board is an innovative and award-winning organization working
to ensure affordable housing, farmland, jobs, and recreational assets for every generation of
Vermonters.

Qualifications:

• Committed to supporting VHCB’s mission
• Demonstrated experience with project management
• Previous experience with building Standard Operating Procedures, documenting workflows
  and/or developing internal policies
• Demonstrated ability to maintain confidential information
• Strong written and verbal communication skills; able to communicate effectively and represent
  the organization
• Proficiency with Microsoft 365 software and PDF software
• Familiarity with document management and tech systems
• Strong attention to detail; concern for accuracy.
• Adaptability and flexibility to shift priorities as needs change.
• Able to manage multiple tasks within a fast-paced environment, with strong aptitude for
  prioritization
• Capable of working independently and take leadership of projects, while also being able to take
  direction well
• Experience with taking minutes preferred
• Demonstrated ability to collaborate on cross-functional teams to improve efficiency of
  technology system

Compensation: $59,000 – $62,500 commensurate with experience.

Excellent comprehensive benefits package including generous health care plan, dental coverage, vision coverage, life Insurance, long and
short-term disability insurance, retirement plan, paid time off, Employee Assistance Program, and more.

Apply: VHCB is an Equal Opportunity Employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual orientation, gender identity, national
origin, disability, protected veteran status, or any other category legally protected by federal or state law. VHCB encourages applications from all individuals who will contribute to the diversity and excellence of the organization.