Banking Document Imaging Specialist

AppleOne Employment Services; Novato (CA); On-site; USD 39,000 - 58,000; Full time

Job summary

AppleOne Employment Services seeks a detail-oriented Document Imaging Coordinator for a contract role in Novato, CA. You will manage imaging, archiving, retrieval, indexing, and quality control to ensure data integrity and regulatory compliance.

You'll collaborate with operations, compliance, audit and IT teams to optimize workflows, support audits, and maintain COLD reports and offsite records in line with procedures.

Qualifications

• 3 to 5 years of document management, imaging or banking operations experience.
• Experience with document imaging, archiving and retrieval processes.
• Strong knowledge of OnBase and archival systems.
• Familiarity with SQL and banking operation systems (FIS Core).
• Advanced MS Excel skills and VBA for reporting.

Responsibilities

• Manage imaging, archiving, retrieval, indexing and quality control.
• Monitor workflows to meet deadlines, accuracy and compliance.
• Maintain COLD reports, statements and offsite records.
• Support system enhancements, testing and process improvement projects.
• Assist audit requests, compliance needs and operational reporting.
• Provide support for document management systems and banking records.

Skills

Document imaging

Archiving

Records management

Banking operations

OnBase

SQL

FIS Core System

Excel

VBA

Attention to detail

Tools

OnBase / Optima Archival System

SQL

FIS Core System

Microsoft Excel

VBA

Microsoft Query

User Forms

Job description

AppleOne Employment Services seeks a detail-oriented Document Imaging Coordinator for a contract role in Novato, CA. You will manage imaging, archiving, retrieval, indexing, and quality control to ensure data integrity and regulatory compliance.

You'll collaborate with operations, compliance, audit and IT teams to optimize workflows, support audits, and maintain COLD reports and offsite records in line with procedures.