Imaging Specialist

Valley Bank; Wayne (NJ); On-site; USD 35,000 - 55,000; Full time

Job summary

Valley Bank is seeking an Imaging Specialist in Wayne, NJ to manage electronic imaging, indexing and maintenance of commercial loan documentation. You will scan, index and verify documents to support risk management and audit readiness, while keeping organized archives for future retrieval.

You will collaborate with loan operations and auditors, ensure accuracy, and meet strict regulatory requirements. This role emphasizes attention to detail, strong organizational skills, and proficiency with

Qualifications

• High school diploma or GED required with 1 year imaging/record management experience in banking.
• Strong organizational and time-management abilities.
• Familiarity with bank regulatory requirements.
• Proficient with Word and Excel.

Responsibilities

• Review loan documentation for completeness.
• Scan, index, and image documents.
• Manage exceptions and ticklers.
• Archive digitized files for retrieval.
• Support auditors with documentation.

Skills

Electronic imaging

Document management

Microsoft Word

Microsoft Excel

Organizational skills

Regulatory knowledge

Attention to detail

Time management

Education

High school diploma or GED

Tools

Imaging system software

Job description

At Valley Bank, we believe in people's growth potential. We invest in it. We protect it. We focus it. For nearly 100 years, we've been the Bank that clients from every industry turn to for our expertise, strategies, and advice--building the kind of trust that can fuel every goal. We are the leading relationship bank built for growth--with over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices in communities across the US.

At Valley, we're all driven by an ambition that goes deeper than just having a job. That's why when you work for us, we make it our goal to help you focus on what drives you--working to turn your passions and strengths into assets you can use to propel your ambitions and build the professional legacy you want. Because when we say we're a relationship bank built for growth, that's not just reserved for our clients--that includes all our associates as well.

The Imaging Specialist is responsible for managing the electronic imaging, indexing and maintenance of all commercial loan documentation. The imaged file contents are utilized to document approval and loan history, manage borrower and guarantor provided information for proper risk management, and provide an organized source for internal-regulatory agencies audit reviews.

Responsibilities Include But Are Not Limited To

• Receive and review loan documentation for borrowers, guarantors, and related parties for completeness.


• Add exceptions and ticklers as needed; monitor and resolve outstanding documentation issues.


• Scan, index, and accurately image loan, credit, and report-related documents into the imaging system.


• Verify digital documentation for accuracy, clarity, and completeness; update Enterprise Loan Servicing Log.


• Organize and archive digitized physical files for future retrieval, including legal proceedings.


• Track and resolve documentation exceptions (e.g., missing recordings, expired filings) and provide feedback on deficiencies.


• Assist team members and auditors by researching and supplying required documentation.

Required Skills

• Demonstrate proficiency using electronic imaging technology and related storage requirements, image and document formats.


• Excellent organization skills.


• Ability to identify loan documents so they are imaged and indexed correctly.


• Knowledge of bank regulatory requirements.


• Proficient PC skills including Microsoft Word and Excel.


• Effective communication and organizational skills.


• Ability to prioritize daily work assignments while working in a demanding environment is required.


• Ability to meet deadlines defined by Bank and regulators.

Required Experience

• High school diploma or GED equivalent and a minimum of 1 year of document imaging and record management experience of commercial documentation in commercial banking.

Preferred Experience

• Familiarity with loan documents and prior experience in a scanning department, loan operations or FCM/ImageCentre.