Back Office Specialist

Acidom Medical Services; Marrero (LA); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Flexible part-time schedule

Competitive pay

Professional growth opportunities

Supportive team environment

Job summary

Acidom Medical Services in Marrero, LA, is seeking a Part-Time Back Office Specialist to support the Medical Records Team. This role focuses on maintaining client charts, handling documentation, and coordinating scheduling to ensure smooth daily operations.

Ideal candidates are detail-oriented, organized, and discreet with confidential information, proficient in MS Office, and able to manage multiple tasks while delivering accurate records.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in administrative, HR, or medical office/records is strongly preferred.
• Proficiency with MS Office and file management systems; detail-oriented and organized.
• Ability to handle confidential information with discretion; excellent communication skills.

Responsibilities

• Chart Management: Create and maintain client charts with accuracy and confidentiality.
• Document Handling: Scan and upload documents into the file manager system.
• Authorizations: Scan and submit authorizations as required.
• Scheduling: Schedule appointments, including new referrals, re-assessments, and assessments.
• Calendar & Tracking: Add appointments to calendars and spreadsheets for accurate scheduling and follow-up.
• Insurance Verification: Verify Medicaid eligibility initially and monthly.
• Discharges: Complete discharge forms and create discharge folders to finalize records.

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Written and verbal communication

MS Office proficiency

File management systems

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

File management systems

Job description

About Us

Acidom Medical Services is committed to providing high-quality, compassionate care to our clients and supporting our staff with a professional, efficient work environment. We are currently seeking a dedicated professional to join our Medical Records Team.

Position Summary

The Part-Time Back Office Specialist plays a key role in supporting the efficiency and accuracy of the Medical Records Team at Acidom Medical Services. This position is responsible for maintaining client records, managing documentation, and assisting with scheduling and administrative tasks to ensure smooth daily operations. The ideal candidate is detail-oriented, organized, and able to handle sensitive information with discretion.

Responsibilities

• Chart Management: Create and maintain client charts with accuracy and confidentiality.
• Document Handling: Scan and upload documents into the file manager system.
• Authorizations: Scan and submit authorizations as required.
• Scheduling: Schedule appointments, including new referrals, re-assessments, and assessments.
• Calendar & Tracking: Add appointments to calendars and spreadsheets to ensure accurate scheduling and follow-up.
• Insurance Verification: Verify Medicaid eligibility initially and on a monthly basis.
• Discharges: Complete discharge forms and create discharge folders to finalize client records.

Qualifications

• High school diploma or equivalent (Associate's Degree Preferred).
• Previous administrative, HR, or medical office/records experience is strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and file management systems.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Schedule & Benefits

• Part-Time Hours: Flexible schedule, approximately 20 25 hours per week.
• Competitive pay
• Professional growth opportunities
• Supportive team environment