Per Diem Administrative Support

BHcare; Ansonia (CT); On-site; USD 20,664 - 34,440; Part time

Job summary

BHcare is seeking a Per Diem Administrative Support Specialist to provide front-desk and administrative services across two clinic locations in Ansonia, Connecticut. Responsibilities include greeting clients, scheduling appointments, maintaining filing systems, and managing insurance documentation. This role requires strong organizational and customer service skills, effective communication, and the ability to work in a fast-paced environment. Candidates should have a high school diploma and experience in administrative or healthcare settings.

Qualifications

• High school diploma or equivalent required; administrative or healthcare-related experience preferred.
• Strong organizational, communication, and customer service skills.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Proficiency with electronic records systems and basic office software.
• Commitment to confidentiality and professional conduct.

Responsibilities

• Work collaboratively as part of a shared administrative support team across two clinics.
• Greet clients and visitors professionally and manage check-in procedures.
• Maintain an organized and welcoming waiting room environment.
• Schedule physician and clinician appointments, manage cancellations.
• Perform chart maintenance and maintain accurate filing systems.

Skills

Organizational skills

Communication skills

Customer service skills

Education

High school diploma or equivalent

Tools

Electronic records systems

Basic office software

Job description

Position Summary

The Per Diem Administrative Support Specialist provides front-desk and administrative services in a team-based clinic environment. This role supports daily operations across two clinic locations, ensuring efficient workflow, excellent customer service, accurate records management, and timely completion of administrative tasks. Flexibility, collaboration, and reliability are essential to success in this position.

This is a per diem position providing as-needed support, Monday through Friday between 8:30 a.m. and 4:30 p.m.

Essential Duties And Responsibilities

• Work collaboratively as part of a shared administrative support team across two clinics, providing cross-coverage to ensure all daily tasks are completed by end of day.
• Support a team-based administrative model that promotes flexibility, back-up coverage, and coordinated planning for assigned programs.
• Greet clients and visitors professionally, manage check-in procedures, document attendance, update client information, and notify staff as required.
• Maintain an organized, respectful, and welcoming waiting room environment that ensures client comfort and confidentiality.
• Schedule physician and clinician appointments, manage cancellations, and proactively backfill open appointment slots.
• Prepare memos, correspondence, forms, releases of information, transportation documentation, and maintain assigned databases.
• Maintain accurate and up-to-date paper and electronic filing systems in compliance with organizational and confidentiality standards.
• Collect and copy insurance cards and other client documentation; collect and log co-pays and rent checks as required.
• Complete daily appointment reminder calls using automated tools or manual outreach depending on site needs.
• Manage incoming and outgoing mail and packages for the clinic and/or agency.
• Respond promptly to internal and external requests for client information and formal record requests in accordance with policy and regulations.
• Assist with ordering and maintaining adequate front desk and medical supplies.
• Perform chart maintenance, including opening, closing, indexing, dividing, and archiving client records according to established protocols.
• Attend required trainings, workshops, and professional development activities to support accreditation, licensing, and performance expectations.
• Maintain regular, reliable attendance as an essential function of the role.
• Perform other duties as assigned.

We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, veteran status or uniformed service member status.

Qualifications

• High school diploma or equivalent required; administrative or healthcare-related experience preferred
• Strong organizational, communication, and customer service skills
• Ability to work effectively in a fast-paced, team-oriented environment
• Proficiency with electronic records systems and basic office software
• Commitment to confidentiality and professional conduct