Back-Office Services Specialist — Repro & Mail

RRD Company; Austin (TX); On-site; USD 23,000 - 31,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

401(k) with company match

Life insurance

Tuition assistance

Parental leave

Adoption assistance

Employee discounts

Job summary

RRD is seeking an Office Services Associate to provide daily back office support, including reprographics and mail services, for our clients and teams. Duties cover hospitality, facilities, A/V, and reception, with essential functions clearly defined.

Responsibilities include documenting workloads, meeting deadlines, equipment troubleshooting, and maintaining high service levels. The role requires physical ability to lift up to 50 lbs and strong teamwork in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year office services experience in legal, banking or large corporate environment.
• Skilled in the use of mail, phone, email, digital reprographics and mail equipment.
• Familiar with general back office procedures to meet and maintain client satisfaction.
• Proven customer service skills are required to create, maintain and enhance customer relationships.
• Good written and verbal communication skills, including professional telephone and email etiquette.
• Attention to detail with good organizational skills.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Able to make independent decisions that conform to business needs and policy.
• Good problem-solving skills, with the ability and understanding of when to elevate a problem to a supervisory level.
• Must work well in a team environment.
• Must be able to interact effectively with multi-functional and diverse backgrounds.
• Ability to work in a fast-paced environment.
• Must be self-motivated with a positive can-do attitude

Responsibilities

• Utilize appropriate logs for all office services work.
• Ensure that job tickets are properly filled out before beginning work.
• Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
• Follow procedures to run jobs in proper order.
• Communicate with supervisor or client on job or deadline issues.
• Meet contracted deadlines for accepting, completing, and delivering all work.
• Troubleshoot basic equipment problems.
• Be able to lift up to 50 lbs. on a regular basis.
• Prioritize workflow.
• Performs Quality Assurance on own and work of others.
• Load machines with various paper, toner, supplies.
• Answer telephone, emails, and place service calls when needed.
• Interact with clients in person, over the phone or electronically.
• Adhere to Williams Lea policies in addition to client site policies.
• Use equipment and supplies in a cost-efficient manner.

Skills

Customer service

Communication skills

Teamwork

Detail-oriented

Education

High School Diploma

Tools

Mail equipment

Reprographics equipment

Phone & Email systems

Job description

RRD is seeking an Office Services Associate to provide daily back office support, including reprographics and mail services, for our clients and teams. Duties cover hospitality, facilities, A/V, and reception, with essential functions clearly defined.

Responsibilities include documenting workloads, meeting deadlines, equipment troubleshooting, and maintaining high service levels. The role requires physical ability to lift up to 50 lbs and strong teamwork in a fast-paced environment.