Back Office Administrative Officer

SGS; Lebanon (Lebanon County); On-site; USD 35,000 - 45,000; Full time

Job summary

SGS, a global leader in inspection and certification, is seeking a Back Office Administrative Officer. This entry-level role involves managing invoicing, scheduling audits, and supporting administrative tasks. The ideal candidate is organized and capable of multitasking effectively in a fast-paced environment.

Qualifications

• 0–1 year of experience in an administrative or finance support role.
• Familiarity with invoicing and basic financial processes.
• Strong computer skills with data entry systems.

Responsibilities

• Manage invoicing system and follow up on outstanding payments.
• Enter job details and maintain accurate job records.
• Provide administrative support to the Business Assurance team.

Skills

Communication

Time Management

Organizational Skills

Detail-oriented

Education

Diploma or Bachelor's degree in Business Administration or a related field

Tools

Excel

Outlook

Job description

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Company Description

SGS is a world leader in inspection, verification, analysis, and certification. It is considered the world's leading benchmark in quality and integrity, with more than 99,000 employees and a network of over 2,600 offices and laboratories worldwide.

Job Title: Back Office Administrative Officer

This role provides essential administrative and coordination support to the Business Assurance team. Responsibilities include managing invoicing and collections follow-up, scheduling audit appointments, and maintaining accurate job data. The ideal candidate is organized, dependable, and capable of handling multiple administrative duties with minimal supervision.

Key Responsibilities:

• Invoicing & Collections:
• Support invoicing system for services.
• Track outstanding payments and follow up with clients to ensure timely collection.
• Coordinate with the finance team to reconcile payments and maintain accurate records.
• Data Entry & Job Updates:
• Enter job details, client information, and audit status updates into internal systems.
• Ensure all job records are accurate and current.
• Support client documentation when needed.
• General Administrative Support:
• Organize and maintain digital and physical records.
• Handle administrative correspondence related to audits, invoicing, and client communications.
• Provide day-to-day support to the Business Assurance team as assigned.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• 0–1 year of experience in an administrative or finance support role.
• Familiarity with invoicing, basic financial processes, and scheduling tools.
• Strong computer skills, especially Excel, Outlook, and data entry systems.
• Good communication and time management skills.
• Organized, detail-oriented, and reliable.

Additional Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industries: Retail Office Equipment, Consumer Services, Oil and Gas

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