Systems & Administration Officer

Costello Medical; United States; Remote; GBP 26,000 - 38,000; Full time

Job summary

A leading charity, dedicated to improving local communities through business initiatives, is seeking an experienced Systems and Administration Officer. Responsible for the effective operation of various administrative processes and IT systems, you'll work closely with senior stakeholders to ensure operational excellence. This fixed-term role offers flexibility and a robust salary, including a substantial pension contribution.

Benefits

21% pension contribution

Qualifications

• Experienced administrator comfortable managing diverse systems.
• Ability to work with senior stakeholders and solve problems effectively.
• Knowledge of finance and IT systems essential.

Responsibilities

• Manage Heart of the City’s systems and administrative processes.
• Ensure legal compliance and effectiveness of IT and finance systems.
• Support senior stakeholders with financial planning and administration.

Skills

Analytical thinking

Problem solving

Attention to detail

Tools

Cloud services

Finance systems

IT management systems

Job description

Do you care about improving local communities through the power of business, have good knowledge of the administration and management of a small charity, an eye for detail and the ability to manage a range of finance and IT systems? Heart of the City is looking for an experienced administrator with the ability to effectively manage a range of different systems and tasks, is comfortable working with senior stakeholders, and who can think analytically and solve problems.

Details of Job

The Systems and Administration Officer will be responsible for the effective running of Heart of the City’s systems and administrative processes, ensuring that digital tools are utilised in the most effective way, and governance, finance and business support processes are delivered efficiently.

The post holder will manage the delivery of key IT, finance, governance and administrative processes. This includes ensuring the legal compliance, effectiveness and security of cloud services and software used by the team, supporting the director with financial planning and administration and managing calendars, governance systems and general correspondence. The post-holder will also be a key contact point both internally and externally; this includes senior stakeholders on the Board of Trustees and Council of Members. They will also support the team with day-to-day office management and queries with software and cloud service usage, with a view to streamlining systems where possible.

Fixed term contract until June 2026

Salary: £26,500 for 28 hour week - can be worked flexibly (£32,000 pro rata - 0.8 FTE/4 days a week) + 21% pension contribution

Closing app date Closing date: 23.59 on 18 June

Interviews: First round 30 June/ 1 July, second round 8 July To apply

Please submit a CV and covering letter to [e-mail] outlining how you meet the role as set out in the job description.

Download the full job description here

Download Job Overview