Administrative Officer 1

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 40,000 - 55,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking an Administrative Officer 1 for the Bureau of Food and Nutrition. This role involves overseeing administrative compliance with Child Nutrition Programs, supervising staff, and ensuring efficient operations within the department. The position requires proven organizational skills and offers the opportunity for part-time telework while contributing to significant public service.

Qualifications

• Two years of experience in varied office management or staff work.
• Ability to perform essential job functions.

Responsibilities

• Administer Child Nutrition Program requirements.
• Supervise and direct work of clerical employees.
• Provide administrative support for Bureau and Division Chiefs.

Skills

Organizational skills

Customer service

Collaboration

Education

Bachelor's degree

Job description

Are you a dedicated professional interested in supporting the administrative needs of the Pennsylvania Department of Education (PDE)? As an Administrative Officer 1 for the Bureau of Food and Nutrition, you will be responsible for administering and complying with federally mandated Child Nutrition Program requirements that are consistent among all eight of the programs administered by the Bureau. If you are a professional with proven organizational skills, we invite you to apply and take the next step forward in your professional journey.

In this role, you will have the opportunity to provide administrative support for the Bureau and Division Chiefs. In addition, this professional supervises and directs the work of two clerical employees who provide staff support for approximately sixty-five permanent Food and Nutrition employees. Work involves executing the process for existing Child Nutrition Program sponsors with changes of address, Federal ID numbers, and banking numbers to ensure there is no interruption with reimbursements from Child Nutrition Programs. This includes intra-and interagency collaboration and coordination of information with other offices in PDE, as well as the Office of Budget. You will direct the day-to-day activities and workload associated with reviewing new sponsor application paperwork/documents, CN PEARS/COMPASS support, and CN PEARS user management. Key to this position is ensuring staff is providing timely and positive customer service, responding to inquiries appropriately, and triaging and directing inquiries to program areas as appropriate.

Additional responsibilities:

• Serve as back up to Division Chief to arrange out-of-state travel for all Bureau staff and submit travel expenses for Bureau Director
• Provide back up to the Division Chief to coordinate division office space, as well as equipment and onboard logistics for new hires
• Provide back up to Division Chief for assigning and maintaining Bureau fleet vehicle
• Monitor and order supplies for the entire Bureau, assess requests to determine necessity

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time. Staff is required to report to the worksite every Thursday, but is subject to change depending on work requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet thePA residency requirement.For more information on ways to meet PA residency requirements, follow thelink and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.