Back Office Administrative Officer

SGS; Lebanon (Lebanon County); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in inspection and certification is seeking a Back Office Administrative Officer in Lebanon, PA. This role focuses on managing invoicing, data entry, and general administrative tasks while supporting the Business Assurance team. Ideal candidates are organized, dependable, and proactive in handling multiple duties.

Qualifications

• Familiarity with invoicing and basic financial processes.
• 0-1 year of experience in administrative or finance support role.
• Strong computer skills, especially in data entry systems.

Responsibilities

• Support invoicing system for services and track outstanding payments.
• Enter job details and ensure accurate job records.
• Organize and maintain digital and physical records.

Skills

Communication

Time Management

Organization

Attention to Detail

Education

Diploma or Bachelor's in Business Administration

Tools

Excel

Outlook

Job description

Company Description

SGS is a world leader in inspection, verification, analysis and certification. It is considered the world's leading benchmark in quality and integrity, we have more than 99,000 employees and a network of more than 2,600 offices and laboratories around the world.

We are hiring a Back Office Administrative Officer to provide essential administrative and coordination support to the Business Assurance team. This role is responsible for managing invoicing and collections follow-up, scheduling audit appointments, and keeping job data accurate and up to date. The ideal candidate is organized, dependable, and able to handle multiple administrative duties with minimal supervision.

Job Description

Key Responsibilities:

• Invoicing & Collections
• Support invoices system for services.
• Track outstanding payments and follow up with clients to ensure timely collection.
• Coordinate with the finance team to reconcile payments and maintain accurate records.
• Data Entry & Job Updates
• Enter job details, client information, and audit status updates into internal systems.
• Ensure all job records are kept accurate and current.
• Support client documentation when needed.
• General Administrative Support
• Organize and maintain digital and physical records.
• Handle administrative correspondence related to audits, invoicing, and client communications.
• Provide day-to-day support to the Business Assurance team as assigned.
  

Qualifications

• Diploma or Bachelor's in Business Administration, or a related field.
• 0–1 year of experience in an administrative or finance support role.
• Familiarity with invoicing, basic financial processes, and scheduling tools.
• Strong computer skills (especially Excel, Outlook, and data entry systems).
• Good communication and time management skills.
• Organized, detail-oriented, and reliable.