Back Office Administrative Assistant

Confidential; New Jersey; On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Growth opportunities

Competitive compensation

Family-oriented culture

Job summary

Confidential in Secaucus, NJ is seeking an organized Administrative Assistant to join our on-site team. You will handle a wide range of clerical tasks, greet visitors, manage calendars, coordinate meetings, and support executives with various projects.

Requirements include a high school diploma, proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), excellent phone etiquette, and strong written and verbal communication skills.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent phone etiquette and strong written and verbal communication skills.
• Organizational and time-management abilities essential.

Responsibilities

• Office management and clerical support including typing, data entry, and file management.
• Manage calendars, scheduling, and meeting coordination.
• Executive support and project assistance for leadership.
• Greet visitors and handle phone calls professionally.

Skills

Administrative Assistance

Clerical Skills

Phone Etiquette

Communication skills

Time-management skills

Microsoft Office Suite

Education

High school diploma or equivalent

Associate's or bachelor's degree (preferred)

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Secaucus, NJ. This is a crucial on-site role responsible for the smooth and efficient operation of our office.

The successful candidate will manage a wide range of administrative and clerical tasks, serving as a primary point of contact for internal and external stakeholders.

Key Responsibilities:

• Office Management: Oversee and manage daily office operations.
• Clerical Support: Provide general clerical support, including typing, data entry, and file management.
• Record Keeping: Maintain and organize both physical and electronic records and files.
• Communication: Handle incoming and outgoing phone calls with professional phone etiquette and greet visitors warmly.
• Scheduling: Manage calendars, schedule appointments, and coordinate meetings.
• Executive Support: Assist executives directly with various administrative tasks and projects.
• Team Support: Provide general administrative support to the broader team as needed.

Required Skills & Experience:

• Proven proficiency in Administrative Assistance and strong Clerical Skills.
• Exceptional Phone Etiquette and excellent verbal and written Communication skills.
• Demonstrated experience with organizational and time-management skills.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent.

Bonus Skills & Education:

• Previous experience in a dedicated Executive Administrative Assistance role.
• Associate's or bachelor's degree.
• Bilingual, Spanish and English
• Prior professional experience in an administrative role is a significant asset.

Company Description

Collaborative Environment: Work alongside a dedicated, supportive team focused on innovation
Growth Opportunities: We invest in our employees' professional development, offering ample opportunities for learning and career advancement
Competitive Compensation: We provide a comprehensive benefits package and a competitive salary commensurate with experience
Family-Oriented Culture: As a family-owned business, we foster a sense of teamwork, respect, and flexibility that helps everyone succeed