Aviation Office & Operations Coordinator

Aviation Advisor, Inc.; Kenosha (WI); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Relocation assistance

Vision insurance

Job summary

Aviation Advisor, Inc. in Kenosha, WI is seeking a detail-oriented Administrative Assistant to join our team and support office operations.

You will organize files, manage calendars, track projects, handle vendor coordination, and assist with accounting tasks while delivering professional customer service.

Relocation to Kenosha is required; the role offers full-time employment, benefits, and opportunities for growth.

Qualifications

• Experience in office administration or management.
• Familiarity with aviation maintenance administration preferred.
• Proficient in Microsoft Office Suite.
• Detail-oriented with accuracy in record-keeping.

Responsibilities

• Organize and optimize online filing systems and shared drives.
• Manage calendars and coordinate meetings and logistics.
• Track projects and maintain trackers with deadlines and action items.
• Maintain office, program, and operational inventory; coordinate with vendors.
• Assist with day-to-day administrative tasks to support executive workflows.
• Review and maintain company forms, templates and documents for accuracy.
• Ensure forms align with current policies and operational needs.
• Assist with accounting functions, such as expense reports, AR/AP, and payments.

Skills

Office administration

Vendor coordination

Attention to detail

Customer service

Communication skills

Tools

Microsoft Office

CAMP Systems

Job description

Aviation Advisor, Inc. in Kenosha, WI is seeking a detail-oriented Administrative Assistant to join our team and support office operations.

You will organize files, manage calendars, track projects, handle vendor coordination, and assist with accounting tasks while delivering professional customer service.

Relocation to Kenosha is required; the role offers full-time employment, benefits, and opportunities for growth.