Aviation Bookkeeper

Aviation Advisor, Inc.; Kenosha (WI); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Aviation Advisor, Inc. is seeking a detail-oriented Aviation Bookkeeper at our Kenosha, WI location. This role supports the accounting department and interfaces with clients, aircraft owners and staff. Strong communication, attention to detail, and ability to thrive in a fast-paced environment are required.

Key duties include invoicing, reconciliation, account management, payroll support, and training new staff. Competitive benefits and full-time schedule offered.

Qualifications

• 2-5 years of applicable work experience preferred.
• Bachelor’s degree preferred, but not required.
• Experience interfacing with clients, aircraft owners and staff.

Responsibilities

• Create, review, and distribute invoices and account statements.
• Reconcile aircraft activity and expense reports to ensure accurate billing.
• Maintain aircraft fleet subscriptions and service plans for billing accuracy.
• Collaborate with departments for accounting and administrative oversight.
• Assist with payroll and HR support.
• Train new employees on procedures.

Skills

Communication

Detail-oriented

MS Office

Education

Bachelor’s degree preferred

High school or equivalent (Preferred)

Tools

QuickBooks

Job description

Aviation Advisor, Inc. is seeking a detail-oriented and organizedAviation Bookkeeperto join our team at the Kenosha, WI location. The Aviation Bookkeeper will play a crucial role in supporting the accounting department and does serve as a direct interface with clients, aircraft owners and staff. This role requires strong communication skills, a keen eye for detail, and the ability to thrive in a dynamic and fast-paced environment.

Primary Responsibilities

• Invoicing:Create, review and distribute invoices, account statements, monthly aircraft owner’s statements and other financial reports as needed.
• Accounting Reconciliation:Review of aircraft activity folders, flight logs and expense reports to ensure accurate and prompt invoices reach clients in a timely manner.
• Account Management:Maintain and update aircraft fleet subscriptions and maintenance service plans to ensure compliance and proper billing. Maintaining accuracy of customer account information while exercising the highest level of confidentiality.
• Support:Work closely with and support multiple departments within the organization with accounting and administrative oversight. Must be able to work well with other members of the team.
• Payroll and HR Support:Assist with payroll and additional human resources support.
• Training:Effectively learn job responsibilities in order to train new employees on proper procedures.

Requirements

• Bachelor’s degree preferred, but not required.
• 2-5 years of applicable work experience preferred.
• Excellent communication skills with the ability to interact professionally with internal and external stakeholders, including pilots, maintenance technicians, and regulatory authorities.
• Ability to learn multiple accounting software platforms, primarily QuickBooks.
• Proficient in Microsoft Office Suite.
• Detail-oriented with a high level of accuracy in record-keeping and documentation.
• Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast-paced environment.
• Flexible mindset with the ability to adapt to changing priorities and operational requirements.
• Experience with processing expense reports, billing, invoices, payments and payroll.

Join Aviation Advisor, Inc. and contribute to maintaining the highest standards of safety, reliability, and service excellence in private aviation! We offer competitive compensation and benefits, along with opportunities for professional development and career advancement.

Note: This job description is intended to provide a general overview of the responsibilities and qualifications for the position and may be modified or amended as needed to meet the evolving needs of the organization and industry.

Job Type: Full-time

Salary: Starting at $45,000.00 per year and will increase based on experience.

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule

8-hour shift

Monday to Friday

Education

High school or equivalent (Preferred)

Experience

Accounting/Bookkeeping/Office Administration: 2-5 years (Preferred)

Aviation Advisor, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Aviation Advisor, Inc. makes hiring decisions based solely on qualifications, merit, and business needs at the time.