Aviation Maintenance Records Specialist

inMy Jet; Raleigh (NC); On-site; USD 50,000 - 75,000; Full time

Job summary

flyExclusive is seeking a QA Records Administrator to manage maintenance records for aircraft, engines, and APUs. You will handle inspection records, service bulletins, ADs, FAA forms, and parts documentation, ensuring accuracy and audit readiness.

You will maintain electronic and hard-copy records, support training, and assist cross-functional teams while complying with regulatory requirements and company procedures.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite including Outlook, Teams, Excel, Word, PowerPoint.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask, prioritize work, and manage time effectively.
• Ability to work accurately under pressure.
• Flexibility to work variable shifts, including evenings, nights, weekends, and holidays.

Responsibilities

• Ensure all records inspections, maintenance activities, and parts are updated in the records tracking system.
• Attach electronic copies of completed work to the appropriate maintenance work orders.
• Track airframe, engine, APU, and component paperwork per manuals and planning docs.
• Maintain hard-copy records in aircraft binders and verify documentation.
• Enter corrective actions for open non-routine items.
• Enter and maintain documentation in Bluetail.
• Support audit-ready maintenance records per procedures and regs.
• Assist with training new and current staff as needed.
• Perform other related duties as assigned.

Skills

Initiative

Attention to detail

Time management

Adaptability

Critical thinking

Learning ability

Communication skills

Cross-functional collaboration

Excel

Airtable automation

Education

High school diploma

Tools

Bluetail

Veryon

Airtable

Job description

flyExclusive is seeking a QA Records Administrator to manage maintenance records for aircraft, engines, and APUs. You will handle inspection records, service bulletins, ADs, FAA forms, and parts documentation, ensuring accuracy and audit readiness.

You will maintain electronic and hard-copy records, support training, and assist cross-functional teams while complying with regulatory requirements and company procedures.