Aviation Records & Compliance Administrator

Exclusive Jets; Raleigh (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

flyExclusive is seeking a QA Records Administrator in Raleigh, NC to manage maintenance records for aircraft, engines, and APUs. You will maintain inspection and service documentation, ensure accuracy, and support audit-ready record keeping across systems.

The role requires high attention to detail, proficiency with MS Office and data-entry speed, and the ability to work a flexible schedule in a fast-paced aviation environment.

Qualifications

• High school diploma or equivalent.
• Proficiency in data entry and strong attention to detail.
• Demonstrated proficiency with Microsoft Office Suite, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask, prioritize work, and manage time effectively.
• Ability to work accurately and efficiently under pressure.
• Ability and flexibility to work variable shifts, including evenings, nights, weekends, and holidays, as business needs require.

Responsibilities

• Ensure all tracked inspections, maintenance activities, and parts are accurately updated in the records tracking system at all times.
• Ensure electronic copies of completed work are attached to the applicable computerized maintenance tracking work order.
• Ensure items identified in Chapters 4 and 5 for airframe, engine, APU, and other components are tracked in accordance with applicable maintenance manuals and planning documents.
• Maintain hard-copy records in the correct aircraft binder and verify that all required paperwork is accounted for.
• Enter corrective actions for open non-routine items in Veryon.
• Enter and maintain required documentation in Bluetail.
• Support accurate, complete, and audit-ready maintenance records in accordance with company procedures and applicable regulatory requirements.
• Assist with training incoming team members and recurrent training of current staff, as needed.
• Perform other related duties as assigned.

Skills

Attention to detail

Data entry

Communication

Time management

Multitasking

Teamwork

Adaptability

Cross-functional

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Office Suite

Outlook

Teams

Word

PowerPoint

Airtable

Job description

flyExclusive is seeking a QA Records Administrator in Raleigh, NC to manage maintenance records for aircraft, engines, and APUs. You will maintain inspection and service documentation, ensure accuracy, and support audit-ready record keeping across systems.

The role requires high attention to detail, proficiency with MS Office and data-entry speed, and the ability to work a flexible schedule in a fast-paced aviation environment.