Aviation Maintenance Office Assistant

The Chronicle Of Higher Education, Inc.; Dubuque (IA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Tuition remission

Paid holidays

Vacation and sick time

Retirement match

Job summary

The Chronicle Of Higher Education, Inc. is looking for an Aviation Maintenance Office Assistant at the University of Dubuque. The role involves supporting the Director of Aviation Maintenance, managing aircraft maintenance and inventory, and performing standard office duties.

Qualified candidates should have a diploma with preferred office management experience and proficiency in Microsoft Office, particularly Excel and Word. The position offers a comprehensive benefits package and opportunities for professional growth.

Qualifications

• Diploma required; an Associate Degree is preferred.
• Experience in office management is essential.
• Strong Microsoft Office skills required.

Responsibilities

• Support the Director of Aviation Maintenance.
• Manage inventory for aircraft parts and supplies.
• Conduct office duties like filing and answering phones.
• Update aircraft maintenance databases and records.

Skills

Proficiency in Microsoft Office

Strong interpersonal communication skills

Ability to manage office activities

Ability to lift 50 pounds

Education

Diploma

Associate Degree

Tools

Microsoft Excel

Microsoft Word

Job description

The University of Dubuque is a growing faith-based University thatis seeking an Aviation Maintenance Office Assistant.

The University of Dubuque offers an excellent benefits packageincluding tuition remission, paid holidays, vacation and sick time,and a retirement match.

Position Summary

This position will directly support the Director of AviationMaintenance. Duties include supervised management of the Universityof Dubuque aircraft fleet for the maintenance director, maintainingthe aircraft overhaul slope on a daily basis, coordinatingmaintenance activities internally and externally through phone andemail communications, monitoring aviation parts lists and stockagefor use in daily maintenance activities, monitoring MSDS sheets toinclude storage of chemicals in the hangars, and keeping thedirector of maintenance informed of all aircraft maintenance issuesand recommending maintenance activities. Works with dispatch inkeeping an accurate, up-to-date list of flyable and non-flyableaircraft and where they are parked on the ramp, advise on whenaircraft become available for use, and place aircraft back intoservice upon completion of maintenance. Will assist the maintenancedirector with other duties as required in support of aviationmaintenance activities.

Primary Responsibilities

• Complete daily maintenance overhaul slope updates and advisedirector of pending overhauls
• Manage and coordinate flow of aircraft maintenance repairs
• Track, order and manage inventory for aircraft parts,consumables, and shop supplies
• Perform standard office duties such as filing, typing,answering phones, and distributing mail
• Update and manage aircraft maintenance databases and records toensure compliance and accuracy
• Maintain accurate logs for aircraft maintenance activities,costs, and compliance for management and regulatoryauthorities
• Maintain current hazardous material data sheets and OHSAcompliance requirements
• Coordinate internal and external maintenance activities foraircraft
• Perform other duties as assigned in support of the University'sMission

Skills and Abilities

• Demonstrate proficiency in Microsoft Office, especially Exceland Word, with the ability to manage complex data sheets and createwell-formatted documents
• Strong interpersonal, verbal, and written communicationskills
• Ability to prioritize daily and special projects
• Ability to manage office activities
• Ability to lift 50 pounds
• Ability to remain seated at a workstation for extended periodsof time

Qualifications

• Diploma Required; Associate Degree Preferred
• Office management experience
• Microsoft Office programs skills
• Mechanical aptitude preferred

Affirmation Action/Equal Employment Opportunity Employer.