Aviation Maintenance Office Assistant - Fleet & Compliance

The Chronicle Of Higher Education, Inc.; Dubuque (IA); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Tuition remission

Paid holidays

Vacation and sick time

Retirement match

Job summary

The University of Dubuque is seeking an Aviation Maintenance Office Assistant to support the Director of Aviation Maintenance. Responsibilities include fleet management, daily overhaul updates, and coordinating maintenance with internal and external teams.

Proficiency in Microsoft Office and strong communication skills are required. The role entails inventory control, records maintenance, and compliance with safety regulations.

Qualifications

• Diploma required; Associate degree preferred.
• Office management experience.
• Microsoft Office programs skills.
• Mechanical aptitude preferred.

Responsibilities

• Complete daily maintenance overhaul slope updates and advise director of pending overhauls
• Manage and coordinate flow of aircraft maintenance repairs
• Track, order and manage inventory for aircraft parts, consumables, and shop supplies
• Perform standard office duties such as filing, typing, answering phones, and distributing mail
• Update and manage aircraft maintenance databases and records to ensure compliance and accuracy
• Maintain accurate logs for aircraft maintenance activities, costs, and compliance for management and regulatory authorities
• Maintain current hazardous material data sheets and OSHA compliance requirements
• Coordinate internal and external maintenance activities for aircraft
• Perform other duties as assigned in support of the University's Mission

Skills

Microsoft Office

Excel

Word

Interpersonal skills

Verbal communication

Written communication

Prioritization

Office management

Mechanical aptitude

Physical strength

Education

Diploma

Associate Degree preferred

Job description

The University of Dubuque is seeking an Aviation Maintenance Office Assistant to support the Director of Aviation Maintenance. Responsibilities include fleet management, daily overhaul updates, and coordinating maintenance with internal and external teams.

Proficiency in Microsoft Office and strong communication skills are required. The role entails inventory control, records maintenance, and compliance with safety regulations.