Student Accounts Collection Coordinator

The Chronicle Of Higher Education, Inc.; Dubuque (IA); On-site; USD 37,000 - 52,000; Full time

Benefits offered by this job

Tuition remission

Paid holidays

Vacation and sick time

Retirement match

Job summary

The University of Dubuque is seeking an Aviation Maintenance Office Assistant to support the Director of Aviation Maintenance. Responsibilities include fleet management, daily overhaul updates, and coordinating maintenance with internal and external teams.

Proficiency in Microsoft Office and strong communication skills are required. The role entails inventory control, records maintenance, and compliance with safety regulations.

Qualifications

• Diploma required; Associate degree preferred.
• Office management experience.
• Microsoft Office programs skills.
• Mechanical aptitude preferred.

Responsibilities

• Complete daily maintenance overhaul slope updates and advise director of pending overhauls
• Manage and coordinate flow of aircraft maintenance repairs
• Track, order and manage inventory for aircraft parts, consumables, and shop supplies
• Perform standard office duties such as filing, typing, answering phones, and distributing mail
• Update and manage aircraft maintenance databases and records to ensure compliance and accuracy
• Maintain accurate logs for aircraft maintenance activities, costs, and compliance for management and regulatory authorities
• Maintain current hazardous material data sheets and OSHA compliance requirements
• Coordinate internal and external maintenance activities for aircraft
• Perform other duties as assigned in support of the University's Mission

Skills

Microsoft Office

Excel

Word

Interpersonal skills

Verbal communication

Written communication

Prioritization

Office management

Mechanical aptitude

Physical strength

Education

Diploma

Associate Degree preferred

Job description

The University of Dubuque is a growing faith-based University thatis seeking an Aviation Maintenance Office Assistant . TheUniversity of Dubuque offers an excellent benefits packageincluding tuition remission, paid holidays, vacation and sick time,and a retirement match.

Position Summary:

This position will directly support the Director of AviationMaintenance. Duties include supervised management of the Universityof Dubuque aircraft fleet for the maintenance director, maintainingthe aircraft overhaul slope on a daily basis, coordinatingmaintenance activities internally and externally through phone andemail communications, monitoring aviation parts lists and stockagefor use in daily maintenance activities, monitoring MSDS sheets toinclude storage of chemicals in the hangars, and keeping thedirector of maintenance informed of all aircraft maintenance issuesand recommending maintenance activities. Works with dispatch inkeeping an accurate, up-to-date list of flyable and non-flyableaircraft and where they are parked on the ramp, advise on whenaircraft become available for use, and place aircraft back intoservice upon completion of maintenance. Will assist the maintenancedirector with other duties as required in support of aviationmaintenance activities.

Primary Responsibilities:

• Complete daily maintenance overhaul slope updates and advisedirector of pending overhauls
• Manage and coordinate flow of aircraft maintenance repairs
• Track, order and manage inventory for aircraft parts,consumables, and shop supplies
• Perform standard office duties such as filing, typing,answering phones, and distributing mail
• Update and manage aircraft maintenance databases and records toensure compliance and accuracy
• Maintain accurate logs for aircraft maintenance activities,costs, and compliance for management and regulatoryauthorities
• Maintain current hazardous material data sheets and OHSAcompliance requirements
• Coordinate internal and external maintenance activities foraircraft
• Perform other duties as assigned in support of the University'sMission

Skills and Abilities:

• Demonstrate proficiency in Microsoft Office, especially Exceland Word, with the ability to manage complex data sheets and createwell-formatted documents
• Strong interpersonal, verbal, and written communicationskills
• Ability to prioritize daily and special projects
• Ability to manage office activities
• Ability to lift 50 pounds
• Ability to remain seated at a workstation for extended periodsof time

Qualifications:

• Diploma Required; Associate Degree Preferred
• Office management experience
• Microsoft Office programs skills
• Mechanical aptitude preferred

Affirmation Action/Equal Employment Opportunity Employer. For moreinformation regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/