Aviation Administrative Specialist - Operations Support

All Aviation Jobs; Hartford (CT); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

401(k) with employer match

Employee Assistance Program (EAP)

Career development and training

Health savings account

Life insurance

Job summary

HHS Aviation seeks a highly organized Station Administrative Assistant to provide comprehensive administrative support and payroll processing for our team at Delta Airlines BDL - AVN. The role requires strong communication, problem-solving, and multitasking abilities in a fast-paced aviation environment.

The ideal candidate holds a diploma or degree in aviation or related fields, with 2+ years in aviation operations or training.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management, Business Administration, Education, or related field preferred.
• Two or more years of aviation operations, training, safety, or supervisory experience preferred.
• Experience coordinating employee training programs and maintaining compliance records preferred.
• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
• Experience with Workday Learning, LMS, or similar training platforms preferred.
• Preferred: Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

Responsibilities

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Prepare, organize, and approve payroll.
• Order and maintain office supplies, ensuring adequate stock levels.
• Maintain and organize common office areas.
• Assist with photocopying, scanning, and faxing.
• Greet and assist visitors in a professional and courteous manner.
• Draft and edit correspondence, emails, memos, and reports.
• Proofread documents for accuracy and completeness.
• Maintain and update contact lists and databases.
• Assist with the preparation of presentations and other materials.
• Assist with various administrative tasks related to projects.
• Perform other administrative and clerical duties as assigned.
• Maintain confidentiality of sensitive information.
• Contribute to a positive and collaborative team environment.

Skills

Interpersonal Skills

Communication

Customer Service

Professionalism

Decision Making

Proactivity

Team Player

Business Ethics

Organization

Education

Aviation Management

Business Administration

Education

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

HHS Aviation seeks a highly organized Station Administrative Assistant to provide comprehensive administrative support and payroll processing for our team at Delta Airlines BDL - AVN. The role requires strong communication, problem-solving, and multitasking abilities in a fast-paced aviation environment.

The ideal candidate holds a diploma or degree in aviation or related fields, with 2+ years in aviation operations or training.