Aviation Station Admin

All Aviation Jobs; Hartford (CT); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

401(k) with employer match

Employee Assistance Program (EAP)

Career development

Health savings account

Life insurance

Job summary

HHS Aviation is seeking a highly organized Station Administrative Assistant to provide comprehensive administrative and clerical support to our team at Delta Airlines BDL - AVN. The role requires attention to detail and excellent communication skills, with the ability to manage multiple tasks efficiently in a fast-paced environment.

The Administrative Assistant will handle general administrative duties, payroll processes, scheduling, meetings, and correspondence while maintaining confidentiality

Qualifications

• High school diploma or equivalent required; higher education preferred.
• Aviation operations, training, safety, or supervisory experience is preferred.
• Experience with FAA/TSA/ OSHA requirements is preferred.
• Proficiency with MS Excel, Word, Outlook, and PowerPoint is expected.
• Experience with training platforms like Workday/LMS is a plus.

Responsibilities

• Provide administrative and clerical support to the team.
• Manage phone calls, messages, and information for callers.
• Schedule meetings and coordinate conference calls.
• Prepare agendas, minutes, and follow up on actions.
• Prepare and organize payroll and payroll-related tasks.
• Maintain filing systems and office supplies.
• Greet visitors professionally and maintain a welcoming office.
• Draft correspondence and maintain databases and contact lists.
• Support project tasks and maintain confidentiality.

Skills

Interpersonal skills

Communication

Customer service

Professionalism

Decision making

Proactivity

Team player

Business ethics

Organization

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Workday Learning

Learning Management Systems (LMS)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Pay Rate

Salary - Salary Plan, 60,000.00 USD Annual

Location

Delta Airlines BDL - AVN

Station Administrative Assistant

HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times.

Position Overview

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment.

General Administrative Support

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Prepare, organize, and approve payroll.
• Order and maintain office supplies, ensuring adequate stock levels.
• Maintain and organize common office areas.
• Assist with photocopying, scanning, and faxing.
• Greet and assist visitors in a professional and courteous manner.

Communication And Correspondence

• Draft and edit correspondence, emails, memos, and reports.
• Proofread documents for accuracy and completeness.
• Maintain and update contact lists and databases.
• Assist with the preparation of presentations and other materials.

Project Support

• Assist with various administrative tasks related to projects.

Other Duties

• Perform other administrative and clerical duties as assigned.
• Maintain confidentiality of sensitive information.
• Contribute to a positive and collaborative team environment.

Qualifications

• Gather information and prepare reports as needed.
• Follow up on project-related tasks and deadlines.

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization
• Communication: Effective written, spoken, and non-verbal communication as well as presentation skills
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor
• Decision Making: Ability to quickly make sound decisions and judgments
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes
• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management,
• Business Administration, Education, or related field preferred.
• Two or more years of aviation operations, training, safety, or supervisory experience preferred.
• Experience coordinating employee training programs and maintaining compliance records preferred.
• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
• Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
• Preferred: Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee Assistance Program (EAP)
• Career development and ongoing training
• Health savings account
• Life insurance

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who Is HHS Aviation

HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies.