Aviation Administrative Specialist

Menzies Aviation; SeaTac (WA); On-site; USD 40,000 - 52,000; Full time

Job summary

Menzies Aviation is seeking an Administrator Assistant to join our Seattle area team. The role supports operations, payroll and human resources by handling filing, correspondence, telephones, visitors and scheduling with a professional, friendly approach.

Ideal candidates bring at least 3 years in a professional office environment, strong organization, and outstanding English communication. This on-site role emphasizes accuracy, discretion, and teamwork in a security-conscious aviation setting.

Qualifications

• Minimum 3 years’ experience in a professional office environment.
• Highly organized with the ability to multi-task and continually prioritise responsibilities.
• Excellent communication skills and client-service orientation.
• Ability to work independently with minimal supervision.
• Demonstrated experience in handling sensitive and confidential information.
• Dependable, reliable, and responsible in fulfilling obligations.
• Ability to read, write and speak fluent English.

Responsibilities

• Perform general office duties including filing, answering telephones, mail distribution and composing correspondence.
• Greet visitors and determine access to specific individuals.
• Build professional relationships with customers and the team.
• Schedule and confirm appointments and maintain event calendars.
• Prepare outgoing packages and assist with expense reports as needed.
• Monitor station supply levels and reorder as necessary.
• Enter and track candidate background orders and coordinate drug testing.
• Coordinate badge applications, appointments, reporting and audits.
• Coordinate Customs Seals applications, appointments, reporting and audits.
• Assist with new hire paperwork and downtime coverage.

Skills

Communication

Customer service

Organization

Independence

Discretion

Professionalism

Fluent English

Job description

Menzies Aviation is seeking an Administrator Assistant to join our Seattle area team. The role supports operations, payroll and human resources by handling filing, correspondence, telephones, visitors and scheduling with a professional, friendly approach.

Ideal candidates bring at least 3 years in a professional office environment, strong organization, and outstanding English communication. This on-site role emphasizes accuracy, discretion, and teamwork in a security-conscious aviation setting.