HR Admin & Records Specialist

Menzies Aviation; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Menzies Aviation is seeking an HR Administrator to support the HR team with clerical tasks and processing. The role is the primary contact for filing, record-keeping, and related functions. Strong organizational and prioritization skills are essential for success.

Responsibilities include maintaining up-to-date records, answering phones, conducting audits, assisting with new hire badges, and handling employee inquiries while upholding confidentiality and compliance with HR processes.

Qualifications

• High School Diploma or equivalent
• Minimum of 1 year working in an office environment
• Ability to read, write and speak fluent English
• Typing speed of at least 35 words per minute
• Excellent organizational and administrative skills
• Ability to multitask and meet tight deadlines
• Proficiency with Microsoft Word, Excel and Outlook
• Ability to read, analyze and interpret complex documents
• Ability to work with a diverse team in a dynamic environment

Responsibilities

• Maintain filing accuracy and up-to-date records
• Answer phone calls and direct inquiries appropriately
• Conduct file audits to ensure compliance with policies and regulations
• Track and follow up on outstanding documentation
• Assist HR with administrative tasks and new hire badging
• Maintain confidentiality at all times
• Create and process new hire badge applications
• Respond to employee inquiries and resolve simple issues
• Support health, safety, security, and compliance processes
• Perform other duties as assigned by HR leadership

Skills

Fluent English

Strong interpersonal skills

Typing 35 wpm

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Multitasking

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Menzies Aviation is seeking an HR Administrator to support the HR team with clerical tasks and processing. The role is the primary contact for filing, record-keeping, and related functions. Strong organizational and prioritization skills are essential for success.

Responsibilities include maintaining up-to-date records, answering phones, conducting audits, assisting with new hire badges, and handling employee inquiries while upholding confidentiality and compliance with HR processes.