Aviation Admin & Accounting Specialist

Swissport; Des Plaines (IL); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Swissport is a global leader in aviation services and currently seeks a detail-oriented administrative assistant. You will operate computers to input data, support daily office tasks, and help with general clerical duties in a fast-paced environment.

Under limited supervision, you will answer phones, transcribe documents, plan workloads, and assist with invoicing for airline clients. The role offers full-time employment with health, retirement plans, paid time off, sick time, and company

Qualifications

• Up to 3 years of experience in a similar position.
• High school equivalent.
• Excellent verbal and written communication skills.
• Professional phone etiquette.
• Self-driven with high energy.
• Organized and detail-oriented.

Responsibilities

• Answer telephones, screen calls and take messages promptly and courteously.
• Transcribe, type, format, and proofread a wide variety of material.
• Plan, organize, and schedule own workload to complete tasks on time.
• Handle confidential information and maintain security records.
• Draft letters and official information releases.
• Arrange and attend meetings; take and distribute minutes.
• Invoice airline clients on a weekly basis.
• Reconcile month end.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Phone etiquette

Self-motivated

Organized

Education

High school diploma or equivalent

Job description

Swissport is a global leader in aviation services and currently seeks a detail-oriented administrative assistant. You will operate computers to input data, support daily office tasks, and help with general clerical duties in a fast-paced environment.

Under limited supervision, you will answer phones, transcribe documents, plan workloads, and assist with invoicing for airline clients. The role offers full-time employment with health, retirement plans, paid time off, sick time, and company