ORD Accounting Administrative Assistant

Swissport; Des Plaines (IL); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Swissport is a global leader in aviation services and currently seeks a detail-oriented administrative assistant. You will operate computers to input data, support daily office tasks, and help with general clerical duties in a fast-paced environment.

Under limited supervision, you will answer phones, transcribe documents, plan workloads, and assist with invoicing for airline clients. The role offers full-time employment with health, retirement plans, paid time off, sick time, and company

Qualifications

• Up to 3 years of experience in a similar position.
• High school equivalent.
• Excellent verbal and written communication skills.
• Professional phone etiquette.
• Self-driven with high energy.
• Organized and detail-oriented.

Responsibilities

• Answer telephones, screen calls and take messages promptly and courteously.
• Transcribe, type, format, and proofread a wide variety of material.
• Plan, organize, and schedule own workload to complete tasks on time.
• Handle confidential information and maintain security records.
• Draft letters and official information releases.
• Arrange and attend meetings; take and distribute minutes.
• Invoice airline clients on a weekly basis.
• Reconcile month end.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Phone etiquette

Self-motivated

Organized

Education

High school diploma or equivalent

Job description

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor‑made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.

The expected pay rate is $27/hour. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Job Responsibilities

• Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly
• Accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spread sheet software Perform other administrative tasks using independent judgment and discretion
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials
• Handle confidential information and maintain the security records and files
• Drafting letters and official information releases
• Arranging and attending meetings; Taking and distributing minutes
• Invoice airline clients on a weekly basis
• Reconciling month end
• Other duties as assigned

Qualifications And Competencies

• Up to 3 years of experience in a similar position
• High school equivalent
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Organized

What We Offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.comto learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!