AV Project Coordinator: Detail-Driven Organizer

Immedia; Scottsdale (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Immedia is seeking a detail-oriented Project Coordinator to support our Project Management team in delivering commercial AV projects. You will link PMs with warehouse, scheduling, materials, and installation teams, ensuring schedules, documentation, and costs stay accurate and updated.

You will maintain thorough project information across systems, produce status reports, and participate in handoffs, meetings, and post-project reviews with reliability and professionalism.

Qualifications

• Minimum of 2 years of relevant experience.
• Strong written and verbal communication skills.
• Strong technical aptitude and ability to learn new technologies and software.
• Ability to interpret business communications, project documentation, and contracts.
• Strong organizational, documentation, and problem-solving skills.

Responsibilities

• Coordinate project activities alongside the Project Manager and represent the PM in meetings when needed.
• Maintain accurate, timely project information across internal systems and communicate updates to internal and external stakeholders.
• Coordinate closely with Warehouse, Scheduling, Materials, Programming, and Installation teams.
• Monitor and adjust project schedules based on resource availability while keeping teams informed of changes.
• Schedule and participate in project handoffs, status meetings, and post-project reviews.
• Review daily project status reports and follow up to ensure assigned tasks are completed.
• Create and maintain clear, thorough project documentation, status reports, change orders, and close-out information.
• Track job costing and labor hours accurately on a daily basis.
• Assist Project Managers and Foremen during site walks and carefully document observations.
• Maintain and update Scope of Work documentation as projects evolve.
• Manage PlanGrid subscriptions and associated project technology.

Skills

Detail-oriented

Organized

Reliable

Quality-focused

Technically curious

Analytical

Process-driven

Clear communication

Self-disciplined

Tools

PlanGrid

Job description

Immedia is seeking a detail-oriented Project Coordinator to support our Project Management team in delivering commercial AV projects. You will link PMs with warehouse, scheduling, materials, and installation teams, ensuring schedules, documentation, and costs stay accurate and updated.

You will maintain thorough project information across systems, produce status reports, and participate in handoffs, meetings, and post-project reviews with reliability and professionalism.