AV Integration Project Coordinator: Logistics Lead

Jobtailor; Idaho; On-site; USD 42,000 - 64,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Project Coordinator to support the Tech Ops department and project teams. You will manage logistics, documentation, and vendor coordination across the project lifecycle, ensuring compliance with company policies.

You will prepare project documents, track procurement, assist with billings, and help with change orders and BOM management. This role requires strong communication and multitasking in a fast-paced environment.

Qualifications

• High School diploma or GED required.
• 2+ years in administrative support or project-related roles preferred.
• AVIXA CTS Certification is desirable.
• MS Office proficiency with emphasis on Word.
• Familiarity with MS Project is a plus.
• Strong written and verbal communication skills.
• Ability to manage shifting priorities and timelines.
• Ability to coordinate with multiple departments.

Responsibilities

• Direct, organize, and control project activities.
• Support logistics, planning, and coordination through the project lifecycle.
• Assist with kick-offs, equipment ordering and tracking, and closeout procedures.
• Create project documents and coordinate vendors.
• Track procurement and schedules; attend project meetings.
• Review customer PO and contracts for compliance.
• Coordinate with Sales and Project Management to resolve issues.
• Provide admin support to Tech Ops, project teams, and local management.
• Initiate regular project billings with AR staff; include AIA documents when applicable.
• Post critical project documents on enterprise portals.
• Assist with change orders in the ERP; interface between PM and Procurement.
• Assist in managing the Bill of Materials for active projects.
• Coordinate deliveries with Shipping & Receiving; onsite tasks as needed.
• Provide equipment tracking, documentation logging, and vendor quote support.
• Check delivery status and follow up on PO issues.
• Attend meetings and assist PMs with agendas and tasks.
• Organize monthly labor reports and prep forms.

Skills

Project Coordination

Administrative Support

MS Office Proficiency

Communication Skills

Organizational Skills

Multitasking

Written & Oral Communication

Education

High School diploma or GED

2-year technical/business degree or equivalent

AVIXA CTS Certification

Tools

MS Word

MS Project

MS Office Suite

Document Management Portals

Job description

Jobtailor is seeking a detail-oriented Project Coordinator to support the Tech Ops department and project teams. You will manage logistics, documentation, and vendor coordination across the project lifecycle, ensuring compliance with company policies.

You will prepare project documents, track procurement, assist with billings, and help with change orders and BOM management. This role requires strong communication and multitasking in a fast-paced environment.