Project Coordinator - Integration

Toyota Automated Logistics; Indianapolis (IN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Vacation / Holiday Pay

Tuition Reimbursement

Job summary

Toyota Automated Logistics is seeking a Project Integration Coordinator to provide administrative and coordination support across the Project Integration team in Indianapolis. The role ensures accurate project data, assists with workforce planning, onboarding, and training documentation, and supports leadership with meetings and Kaizen initiatives.

The ideal candidate has an Associates Degree in a related field, 2+ years of admin/project support experience, and strong organizational and

Qualifications

• Associates Degree in Engineering, Operations or related field.
• 2+ years of Administrative, coordination or project support experience.
• Strong organizational and time management skills with attention to detail.
• Proficiency with Microsoft Office tools (Outlook, Excel, Word, PowerPoint).
• Ability to work collaboratively with cross functional teams.

Responsibilities

• Provide administrative support for Project Integration activities, including subcontractor invoicing coordination and tracking.
• Organize and support workforce planning activities, including planner task updates and resource data entry.
• Schedule new hire orientation activities and coordinate IT hardware requests.
• Track and maintain Project Integration training records and certifications.
• Assist Team Leads with Kaizen documentation tracking and revision management and training activities.
• Attend weekly Project Integration meetings and capture notes, action items, and follow ups.
• Occasionally provide on-site support at project locations (up to 25% travel).
• Perform other duties as assigned by Project Integration leadership.

Skills

Organizational skills

Time management

Communication skills

Cross-functional collaboration

Multi-tasking

Attention to detail

Education

Associates Degree in Engineering/Operations or related field

Tools

Microsoft Office

Job description

The Project Integration Coordinator provides administrative, coordination, and operational support to the Project Integration team. This role is responsible for maintaining project data, supporting workforce and resource planning activities, coordinating onboarding and training documentation, and assisting leadership and team leads with meetings, documentation, and continuous improvement initiatives. The Coordinator plays a key role in enabling consistency, organization, and execution efficiency across the Project Integration function.

Job Functions:

• Provide administrative support for Project Integration activities, including:
  • Subcontractor invoicing coordination and tracking
  • Updating and maintaining FRT / ORT deliverable dates
  • Supporting updates and maintenance of the Project Integration intranet site
• Organize and support workforce planning activities, including:
  • Planner task updates
  • SIQ resource demand data entry and maintenance
• Scheduling new hire orientation activities
• Coordinating new hire hardware requests with IT
• Track and maintain Project Integration training records and certifications
• Assist Project Integration management with:
  • Summit planning support
  • Monthly and weekly team meeting agenda preparation
• Attend weekly Project Integration meetings, capturing meeting notes, action items, and follow ups
• Assist Team Leads with:
• Kaizen documentation tracking and revision management
• Support training activities related to new processes, standards, and Kaizen initiatives
• Help track and report department goals and progress
• Occasionally provide on site support at project locations (up to 25% travel)
• Perform other duties as assigned by Project Integration leadership

Key Objectives

• Ensure accurate, timely, and organized administrative support for Project Integration activities
• Improve visibility and reliability of project deliverables, resource data, and training records
• Support consistent onboarding and training processes for Project Integration team members
• Enable Project Integration leadership and Team Leads to focus on execution by reducing administrative burden
• Contribute to continuous improvement through documentation, Kaizen support, and process adherence

Travel Requirements:

• 25% overnight travel (Travel expenses paid by Toyota Automated Logistics)

Required Qualification s and Preferred Skills:

• Associates Degree in Engineering, Operations or related field.
• 2+ years of Administrative, coordination or project support experience.
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple tasks and priorities in a fast paced project environment
• Proficiency with Microsoft Office tools (Outlook, Excel, Word, PowerPoint)
• Experience working with project tracking, resource planning, or enterprise systems preferred
• Strong written and verbal communication skills
• Ability to work collaboratively with cross functional teams
• Experience supporting engineering, project management, or operations teams is preferred
• Familiarity with continuous improvement, SOPs, or Kaizen documentation is a plus
• Must be eligible to work in the USA long term without sponsorship.
• Employees must follow all information security policies, protect confidential data, complete required training, and report any suspected security incidents to support our information security controls.

About Toyota Automated Logistics:

Toyota Automated Logistics is your global partner for integrated warehouse automation. Our team combines the talents of Bastian Solutions, Vanderlande’s warehousing business and viastore under one brand to deliver scalable systems, intelligent software and life-cycle services.

In addition to exciting work at a growing company, we offer the following benefits:

• Health, Dental, and Vision Insurance
• 401(k) Retirement Plan with a company match
• Vacation / Holiday Pay
• Paid Volunteer time off
• Tuition Reimbursement
• Professional Associations, Conferences and Subscriptions
• Company Meetings & Events

Toyota Automated Logistics does not work with outside recruiting agencies. No solicitation phone calls please.

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