AV Event Project Manager: Onsite & Delivery Lead

Encore; Philadelphia (Philadelphia County); On-site; USD 74,000 - 96,000; Full time

Job summary

Encore is seeking a Project Manager to oversee large-scale event programs from design through closing, ensuring profitable, on-time delivery by adhering to production standards and SOPs. You will coordinate with Sales, Operations, and Project Management and serve as the primary on-site liaison for clients.

This role requires 4+ years in corporate staging or broadcast, strong written and verbal communication, budgeting familiarity, and the ability to travel up to 50%.

Qualifications

• BA/BS Degree or equivalent experience.
• 4+ years of technical experience in the Corporate Staging or Broadcast industry. Project Management experience preferred
• 1+ year of Supervisory experience preferred
• Strong written and oral communication skills
• Strong Technical Background
• Strong Client relationship skills
• Familiarity with budgets and cost control
• Operational logistics experience
• Ability to travel up to 50% may be required

Responsibilities

• Prepare and communicate technical production & labor schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.
• Determine and secure the resources required to successfully complete each project.
• Maintain focus on client needs by attending client meetings, creating and maintaining organized show documentation and responding to client concerns and questions.
• Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project.
• Assist sales and operations teams to help determine equipment needs and technical solutions for the project.
• Assist with the creation of technical diagrams when required.
• Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs.
• Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention.
• Provide leadership for Associate Project Managers on multi-PM supported events.
• Act as the project leader and onsite contact for the client throughout the event.
• Manage all phases of event technical execution from load-in through run of show to load-out.
• Assume ownership of inventory management throughout the event.
• Communicate the project plan and client expectations to event team.
• Manage onsite changes, including schedule, equipment or workforce modifications.
• Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
• Ensure compliance with established Technical Standards and Production Standards.
• Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly.
• Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend.
• Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes.
• Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors
• Ensure compliance with Encore Policies and Procedures to minimize company’s exposure to liability claims and property damage, theft and misappropriation.
• Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider.
• Participate in the development of Project Management SOP’s.
• Conduct review and analysis of proposed events as required.

Skills

Strong written and oral communication

Strong Technical Background

Strong Client relationship skills

Familiarity with budgets and cost控制

Education

BA/BS Degree or equivalent experience

Tools

MS Office

Technical diagram knowledge/experience

Job description

Encore is seeking a Project Manager to oversee large-scale event programs from design through closing, ensuring profitable, on-time delivery by adhering to production standards and SOPs. You will coordinate with Sales, Operations, and Project Management and serve as the primary on-site liaison for clients.

This role requires 4+ years in corporate staging or broadcast, strong written and verbal communication, budgeting familiarity, and the ability to travel up to 50%.