Automotive Parts & Materials Specialist

Suburban-Automotive-Services-1; Liberty (MO); On-site; USD 20,000 - 29,000; Full time

Job summary

Suburban Automotive Services seeks a Parts and Materials Coordinator to support the day-to-day upfit operations. You will verify, organize, and distribute parts for the Automotive Upfit Technician team, ensuring accurate part assignment to vehicles and work orders while coordinating with vendors and internal teams.

You will maintain organized storage, track inventory, and assist with ordering and receiving parts to keep production on schedule.

Qualifications

• Requires a high school diploma or GED.
• 1+ years in parts, warehouse, inventory, materials coordination, automotive, or related environment preferred.
• Automotive parts or vehicle upfitting experience preferred.
• Strong organizational and time-management skills.

Responsibilities

• Receive and verify parts, accessories, materials, and supplies delivered to the facility.
• Inspect incoming parts for accuracy, quantity, and visible damage.
• Match received parts to purchase orders, work orders, or vehicle requirements.
• Organize and maintain parts and materials in designated storage locations.
• Ensure parts are properly labeled and easily accessible to technicians.
• Work closely with Automotive Upfit Technicians to identify and confirm the correct parts needed for assigned vehicle upfits.
• Review work orders and vehicle requirements to ensure all necessary parts and materials are available before work begins.
• Stage parts and materials for technicians based on vehicle assignments and production priorities.
• Distribute parts to technicians and accurately track parts issued to each vehicle or work order.
• Submit and coordinate parts orders with approved vendors and suppliers.
• Monitor inventory levels and identify parts that need to be reordered.
• Research parts availability, pricing, lead times, and alternatives when necessary.
• Follow up with vendors regarding backorders, incorrect shipments, damaged parts, and other parts-related issues.
• Communicate parts delays or shortages to the appropriate team members and leadership.
• Help identify solutions when the correct part is unavailable or when a parts issue may impact production timelines.
• Maintain accurate records of parts received, issued, returned, and ordered.
• Coordinate the return of incorrect, damaged, or unused parts when applicable.
• Assist with maintaining an organized and accurate parts inventory.
• Support inventory counts and assist with resolving inventory discrepancies.
• Ensure parts and materials are handled and stored safely.
• Work closely with the Dispatch Coordinator and Automotive Upfit Technicians to support efficient vehicle flow and production schedules.
• Maintain a clean, organized, and professional parts and materials area.
• Follow all company safety, quality, and operational procedures.
• Adhere to Suburban Automotive Services' DRIVEN values and support the company's mission and vision.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Critical thinking

Problem solving

Reading work orders

Basic computer skills

Education

High school diploma or GED

Tools

Forklift experience

Job description

Suburban Automotive Services seeks a Parts and Materials Coordinator to support the day-to-day upfit operations. You will verify, organize, and distribute parts for the Automotive Upfit Technician team, ensuring accurate part assignment to vehicles and work orders while coordinating with vendors and internal teams.

You will maintain organized storage, track inventory, and assist with ordering and receiving parts to keep production on schedule.