Automotive Office Manager

OPEN ROAD AUTO GROUP; Edison (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Professional development and training

PTO

Paid holidays

Employee vehicle purchase programs

Job summary

OPEN ROAD AUTO GROUP is seeking an experienced Automotive Office Manager to join our luxury brand dealership. This role oversees daily office operations, accounting, title/registration, and deal processing in a fast-paced high-volume environment.

The ideal candidate will have automotive dealership office management experience, strong leadership, attention to detail, and the ability to improve processes while maintaining compliance and delivering outstanding customer service.

Qualifications

• Experience as Automotive Office Manager or Dealership Office Manager.
• Strong understanding of dealership accounting and vehicle deal processing.
• Proven ability to lead an administrative team.
• Excellent organizational and time-management skills.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions.
• Manage accounting, billing, title, registration, and deal-processing activities.
• Review and maintain accurate vehicle sales and finance documentation.
• Ensure deals are processed accurately and efficiently.
• Monitor funding, receivables, payables, and related dealership accounting functions.
• Maintain compliance with federal, state, and dealership policies.
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management.
• Supervise, train, and support office staff.
• Identify process improvements that increase efficiency and accuracy.
• Maintain accurate records and ensure timely completion of administrative tasks.
• Help ensure an exceptional customer experience throughout the transaction process.
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs.

Tools

Microsoft Office

Reynolds & Reynolds DMS

Job description

Automotive Office Manager – Luxury Brand

We are seeking an experiencedAutomotive Office Managerto join our high-volumeluxury automotive dealership. This is an excellent opportunity for a detail-oriented, organized professional who understands dealership accounting, office operations, compliance, and the fast-paced demands of a high-volume automotive environment.

The ideal candidate brings strongautomotive dealership office management experience, excellent leadership skills, and a commitment to accuracy, efficiency, and exceptional customer service.Reynolds & Reynolds DMS experience is a plus.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions
• Manage and support accounting, billing, title, registration, and deal-processing activities
• Review and maintain accurate vehicle sales and finance documentation
• Ensure deals are processed accurately and efficiently
• Monitor funding, receivables, payables, and related dealership accounting functions
• Maintain compliance with federal, state, and dealership policies
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management
• Supervise, train, and support office staff
• Identify process improvements that increase efficiency and accuracy
• Maintain accurate records and ensure timely completion of administrative tasks
• Help ensure an exceptional customer experience throughout the transaction process
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs

Qualifications

• PreviousAutomotive Office Manager,Dealership Office Manager,Automotive Accounting, or comparable dealership experience
• Experience in aautomotive dealershipstrongly preferred
• Strong understanding of dealership accounting and vehicle deal processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proven ability to lead and develop an administrative team
• Strong communication and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and dealership software
• Reynolds & Reynolds DMS knowledge is a plus
• Luxury automotive dealership experience is highly desirable

Benefits

We offer a competitive compensation and benefits package, which may include:

• Competitive salary
• A professional, supportive team-oriented work environment
• Opportunity to work with a prestigious luxury automotive brand
• Career advancement opportunities
• Professional development and training
• Paid time off (PTO)
• Paid holidays
• Paid Vacation
• Employee vehicle purchase programs
• Employee vehicle service and parts discounts
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability coverage
• 401(k) retirement plan plus match
• Employee assistance programs
• Employee Recognition Programs
• Employee Appreciation Events

Specific benefits and eligibility may vary based on position, location, and employment status.

Why Join Us?

Join aluxury automotive dealershipwhere your expertise can make a direct impact on operational efficiency, accounting accuracy, employee development, and customer satisfaction. We value experienced dealership professionals who take pride in their work and thrive in a high-volume environment.