Automotive Office Manager

International Kia Orland Park; Tinley Park (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan

Employee vehicle/service discounts

Job summary

International Kia Orland Park seeks an Automotive Office Manager to oversee accounting and financial operations, ensuring accurate reporting, strong internal controls, and regulatory compliance.

The role requires collaboration with the Dealer Principal, General Manager, and accounting staff to monitor performance and ensure precise posting of vehicle transactions and dealership reimbursements.

Qualifications

• Previous Controller, Assistant Controller, Office Manager, or senior dealership accounting experience preferred.
• Strong knowledge of dealership accounting principles and financial statements.
• Experience with automotive DMS systems and manufacturer financial reporting.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.

Responsibilities

• Oversee all dealership accounting functions, including general ledger, accounts payable, accounts receivable, cash management, and financial reporting.
• Ensure accurate and timely month-end and year-end closings.
• Prepare and review monthly financial statements and dealership financial reports.
• Maintain accurate general ledger accounts and ensure proper account reconciliation.
• Monitor cash flow and dealership banking activities.
• Review and approve accounting transactions in accordance with company policies.

Skills

Attention to detail

Confidentiality

Tools

DMS software

Job description

Automotive Office Manager

The Automotive Office Manager is responsible for overseeing the dealership's accounting and financial operations, ensuring accurate financial reporting, strong internal controls and regulatory compliance. The Controller works closely with the Dealer Principal, General Manager, department managers, and accounting staff to monitor dealership performance.

Key Responsibilities

Accounting & Financial Management

• Oversee all dealership accounting functions, including general ledger, accounts payable, accounts receivable, cash management, and financial reporting.
• Ensure accurate and timely month-end and year-end closings.
• Prepare and review monthly financial statements and dealership financial reports.
• Maintain accurate general ledger accounts and ensure proper account reconciliation.
• Monitor cash flow and dealership banking activities.
• Review and approve accounting transactions in accordance with company policies.

Automotive Dealership Operations

• Review deal paperwork and ensure accurate posting of vehicle transactions.
• Monitor floorplan accounts, curtailments, interest expense, and vehicle inventory.
• Reconcile vehicle inventory and related receivables.
• Monitor warranty receivables, factory receivables, and other outstanding accounts.
• Review accounts receivable aging and ensure timely collection.
• Verify manufacturer incentives, rebates, and other receivables are properly recorded.

Qualifications

• Previous Controller, Assistant Controller, Office Manager, or senior dealership accounting experience preferred.
• Strong knowledge of dealership accounting principles and financial statements.
• Experience with automotive DMS systems and manufacturer financial reporting.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.

Compensation & Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan
• Employee vehicle/service discounts