Automotive Office Manager

The CAR Group (Norm Reeves Dealerships); Cerritos (CA); On-site; USD 99,000 - 121,000; Full time

Job summary

The CAR Group (Norm Reeves Dealerships) is seeking an experienced Automotive Office Manager to lead the full-scope accounting and financial operations for our high-volume Ford dealership. This hands-on leadership role ensures financial integrity in the store and works directly with dealership leadership.

Responsibilities include end-to-end accounting, payroll, month-end close, and internal controls, plus budgeting and external auditor coordination.

Qualifications

• Minimum 5 years of automotive dealership accounting experience required.
• Strong proficiency in DMS; CDK experience strongly preferred.
• Deep understanding of factory statements, incentive accounting, floor plan reconciliation, and dealership financial operations.
• Bachelor's degree in Accounting, Finance, or related field preferred; CPA a plus.
• High proficiency in Excel and financial reporting tools.
• Strong leadership, communication, and organizational skills.

Responsibilities

• Full ownership of dealership accounting: accounts payable, accounts receivable, payroll, general ledger, month-end close, and financial statements.
• Manage contracts in transit, dealer reserve, and manufacturer incentive reconciliations.
• Oversee warranty receivables and inventory accounting (new, used, F&I, parts, service).
• Ensure compliance with manufacturer accounting standards and factory statement requirements.
• Lead internal audit, reconciliation, and internal controls processes.
• Support budgeting, forecasting, and financial analysis for dealership leadership.
• Manage tax compliance and coordinate with external auditors.
• Lead and develop the office/accounting team (title clerks, accounting clerks, etc.).
• Drive process improvements within the DMS and accounting workflows.

Skills

Leadership

Communication

Organizational skills

Excel

Financial reporting

Education

Bachelor's degree in Accounting/Finance

Tools

DMS/CDK experience

Job description

Location: Cerritos, CA (On site) | Type: Full Time | Salary: $110,000 + DOE

We are seeking an experienced Automotive Office Manager to lead the full-scope accounting and financial operations of our high-volume Ford dealership. This is a hands-on accounting leadership role in the business office responsible for the financial integrity of the store, working directly with dealership leadership and ownership.

Key Responsibilities

• Full ownership of dealership accounting: accounts payable, accounts receivable, payroll, general ledger, month-end close, and financial statements
• Manage contracts in transit, dealer reserve, and manufacturer incentive reconciliations
• Oversee warranty receivables and inventory accounting (new, used, F&I, parts, service)
• Ensure compliance with manufacturer (Ford Motor Company) accounting standards and factory statement requirements
• Lead internal audit, reconciliation, and internal controls processes
• Support budgeting, forecasting, and financial analysis for dealership leadership
• Manage tax compliance and coordinate with external auditors
• Lead and develop the office/accounting team (title clerks, accounting clerks, etc.)
• Drive process improvements within the DMS and accounting workflows

Qualifications

• Minimum 5 years of automotive dealership accounting experience required
• Strong proficiency in Dealer Management Systems (DMS); CDK experience strongly preferred
• Deep understanding of factory statements, incentive accounting, floor plan reconciliation, and dealership financial operations
• Bachelor's degree in Accounting, Finance, or related field preferred; CPA a plus
• High proficiency in Excel and financial reporting tools
• Strong leadership, communication, and organizational skills