Automotive Office Biller

Rod Baker Ford; Plainfield (IL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay Plans

401k with Employer Match

Paid Time off

Job summary

Rod Baker Ford in Plainfield, IL is seeking an Automotive Office Biller to join our dealership team. This role requires experience with vehicle billing, title paperwork, and deal processing to ensure deals are funded and completed accurately and on time.

The ideal candidate will have automotive dealership experience, strong organizational skills, and the ability to work with Finance, Sales, Accounting, and L&T departments to maintain precise records and streamlined processes.

Qualifications

• Experience in automotive office or billing is preferred.
• Knowledge of automotive contracts, funding, titles, and registrations.
• Strong attention to detail and accuracy.
• Ability to manage multiple deals and deadlines in a fast-paced environment.
• Ability to work with multiple departments (Finance, Sales, Accounting, L&T).

Responsibilities

• Process and bill vehicle deals accurately and efficiently.
• Review paperwork for accuracy and completeness.
• Verify contracts, invoices, titles, registrations, and documents.
• Track funded and unfunded deals and follow up.
• Reconcile deal discrepancies and correct errors promptly.
• Post deals into accounting and process commissions.
• Assist with title and registration paperwork as needed.

Skills

Attention to detail

Organizational skills

Time management

Independent worker

Communication skills

Tools

CDK

Reynolds & Reynolds

Dealertrack

Job description

Automotive Office Biller

We are seeking a detail-oriented and dependableAutomotive Office Billerto join our dealership team. The ideal candidate will have automotive dealership experience, strong organizational skills, and a thorough understanding of vehicle billing, title paperwork, and deal processing.

This position plays an important role in ensuring vehicle deals are accurately processed, funded, and completed in a timely manner.

Position Type: Full Time (Monday - Friday)

Responsibilities

• Process and bill vehicle deals accurately and efficiently.

• Review paperwork for accuracy and completeness.

• Verify contracts, invoices, titles, registrations, and supporting documentation.

• Track funded and unfunded deals and follow up on outstanding items.

• Reconcile deal discrepancies and correct errors promptly.

• Work closely with the Finance, Sales, Accounting, and L&T departments.

• Process trade-in paperwork and ensure required documentation is complete.

• Maintain accurate records and upload deal files.

• Post all deals accurately and swiftly into accounting.

• Process all deal commissions.

• Review schedules for accuracy and correct errors.

• Report deals to OEM and claim proper incentives.

• Assist with vehicle title and registration paperwork as needed.

• Follow dealership policies and applicable state and federal regulations.

• Perform other administrative and accounting duties as assigned.

Qualifications

• Previous automotive dealership office or billing experience preferred.

• Knowledge of automotive contracts, funding, titles, and registrations.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to work independently while also collaborating with a team.

• Strong computer and data-entry skills.

• Professional communication skills.

• Ability to manage multiple deals and deadlines in a fast-paced environment.

• Experience withCDK, Reynolds & Reynolds, Dealertrack, or similar dealership softwareis a plus.

Benefits

• Competitive Pay Plans
• Your Choice of 5 BCBS Health Plans with Dental Included (Eligible Health Plans with HSA& Employer Match) and Optional Vision Plans
• 401k Program (Employer Will Match!)
• Paid Time off & Earned Vacation Time
• Employee Discounts
• Paid Training
• Professional Development Assistance
• Disability, Short & Long Term Life Insurance Options and More!

*All applicants must have a valid driver's license and pass pre-employment testing which include: a background check, MVR, and drug testing to qualify for employment.