Automotive Office Administrator / Assistant Controller

Alexandria Motors; Alexandria (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Up to $25/hour pay

Medical insurance

Dental and vision insurance

401(k) with company match

Paid time off

Paid training

Employee discounts on vehicles, parts,

Career growth opportunities

Supportive, team-oriented environment

Job summary

Alexandria Motors is seeking an Office Administrator / Assistant Controller to support the dealership’s accounting and financial operations. The role focuses on daily accounting tasks, vendor management, and accurate financial record-keeping, working closely with the Controller.

The ideal candidate brings accounting or bookkeeping experience and a detail-oriented mindset, with proficiency in MS Office and a willingness to learn dealership-specific software.

Qualifications

• Accounting or bookkeeping experience is preferred.
• Accounts payable/receivable experience is preferred.
• Strong attention to detail and accuracy is required.
• Proficiency with Microsoft Office and computer systems is expected.
• Willingness to learn dealership accounting software and processes.

Responsibilities

• Assist the Controller with daily dealership accounting functions.
• Process accounts payable and accounts receivable.
• Assist with invoices, payments, and account reconciliations.
• Maintain accurate financial records and documentation.
• Assist with bank and general ledger reconciliations.
• Process and organize dealership accounting paperwork.
• Maintain vendor accounts and help resolve discrepancies.
• Assist with month-end accounting processes.
• Support other accounting and administrative functions as needed.

Skills

Accounting

Bookkeeping

Accounts payable/receivable

MS Office

Attention to detail

Tools

Excel

Dealership accounting software

Job description

Alexandria Motors is looking for a detail-oriented Office Administrator / Assistant Controller to join our dealership team.

This is an excellent opportunity for someone with an accounting, bookkeeping, accounts payable/receivable, or dealership office background who is ready to take the next step in their career.

This is not a traditional receptionist or front-desk position. You’ll work closely with our Controller and office team to support the day-to-day accounting and financial operations of the dealership.

Compensation & Benefits

• Up to $25 per hour, based on experience
• Medical insurance
• Dental and vision insurance
• 401(k) with company match
• Paid time off
• Paid training
• Employee discounts on vehicles, parts, and service
• Career growth and advancement opportunities
• Supportive, team-oriented work environment

What You’ll Do

• Assist the Controller with daily dealership accounting functions
• Process accounts payable and accounts receivable
• Assist with invoices, payments, and account reconciliations
• Maintain accurate financial records and documentation
• Assist with bank and general ledger reconciliations
• Process and organize dealership accounting paperwork
• Maintain vendor accounts and help resolve discrepancies
• Assist with month-end accounting processes
• Support other accounting and administrative functions as needed
• Work with dealership management and departments to ensure accurate and timely financial information

What We’re Looking For

• Previous accounting, bookkeeping, or office accounting experience preferred
• Automotive dealership accounting experience is a plus, but not required
• Accounts payable and/or accounts receivable experience preferred
• Strong attention to detail and accuracy
• Comfortable working with numbers and financial records
• Strong organizational and time-management skills
• Ability to handle confidential information professionally
• Basic proficiency with Microsoft Office and computer systems
• Ability to learn dealership accounting software and processes
• Dependable, professional, and able to work independently and as part of a team

Candidates with previous experience as anAccounting Assistant, Accounting Clerk, Bookkeeper, Accounts Payable Clerk, Accounts Receivable Clerk, Dealership Office Administrator, Office Manager, or Assistant Controller are encouraged to apply.

Build Your Career with Alexandria Motors

If you have an accounting background and are looking for an opportunity to take on more responsibility, develop your skills, and grow toward an Assistant Controller or Controller career path, we’d love to hear from you.

Equal Opportunity Employer

Alexandria Motors is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.