Automotive Accounting Office Clerk

Acton Ford Inc; Acton (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Acton Ford Inc in Acton, Massachusetts is looking for a dependable Automotive Accounting Office Clerk to support daily dealership accounting and administrative operations. This in-office position emphasizes collaboration within a team-oriented accounting office.

The ideal candidate should be organized and adaptable, eager to thrive in a fast-paced dealership environment. Qualifications include a required high school diploma, with an Associate's degree preferred and dealership experience valued.

Qualifications

• 2 years of automotive, power sports, RV, or motorcycle dealership experience preferred.
• Experience with dealership management systems (CDK or similar) preferred.

Responsibilities

• Process vehicle deals and funding packets.
• File vehicle sales paperwork into deal jackets.
• Prepare and maintain trade-in vehicle jackets.
• Follow up on lien payoffs to ensure timely title returns.
• Prepare key tags, window tags, and vehicle folders.
• Scan warranty repair orders, parts invoices, and repair orders into the DMS system.
• Reconcile daily deposits and petty cash.
• Maintain organized office files and records.
• Communicate with Sales, Service, and Parts departments to ensure accurate paperwork completion.
• Participate in cross-training and support general office operations as needed.
• Perform additional duties as assigned.

Skills

Organizational skills

Adaptability

Attention to detail

Education

High school diploma required; Associate’s degree preferred

Tools

Dealership management systems (CDK or similar)

Job description

Automotive Accounting Office Clerk

Acton Ford – Acton, MA

Full-Time | Monday–Friday

Position Summary

Acton Ford is seeking a dependable and detail-oriented Automotive Accounting Office Clerk to support daily dealership accounting and administrative operations.

We operate in a team-oriented accounting office where cross‑training and collaboration are essential to supporting dealership operations. This is an IN OFFICE position.

The ideal candidate is organized, adaptable, and comfortable working in a fast‑paced dealership environment.

Primary Responsibilities

• Process vehicle deals and funding packets
• File vehicle sales paperwork into deal jackets
• Prepare and maintain trade‑in vehicle jackets
• Follow up on lien payoffs to ensure timely title returns
• Issue stock numbers for new vehicle invoices
• Prepare key tags, window tags, and vehicle folders
• Scan warranty repair orders, parts invoices, and repair orders into the DMS system
• Reconcile daily deposits and petty cash
• Maintain organized office files and records
• Communicate with Sales, Service, and Parts departments to ensure accurate paperwork completion
• Participate in cross‑training and support general office operations as needed
• Perform additional duties as assigned

Qualifications

• High school diploma required; Associate’s degree preferred
• 2 years of automotive, power sports, RV, or motorcycle dealership experience preferred
• Experience with dealership management systems (CDK or similar) preferred