Automation Project Coordinator: Scheduling & Docs

Baker Group; Lebanon (IN); On-site; USD 52,000 - 75,000; Full time

Job summary

Baker Group is seeking a Project Coordinator - Automation to support Project Managers by organizing documentation, schedules and budgets.

You will maintain plans, prep proposals, coordinate meetings, and ensure logs and permits are current, while collaborating across business units and sites. Strong MS 365 and Bluebeam skills are required, along with excellent communication and detail orientation.

Qualifications

• High school diploma or GED.
• Associate's degree in business or related field preferred.
• Minimum of two (2) years experience in a Project Coordinator or Administrative Support role. Prior experience supporting Automation, Controls or other technical project teams preferred.
• Solid knowledge of Microsoft 365 Applications and Bluebeam (PDF reader).

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents.
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC.
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes.
• Prefill start up manuals.
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately.
• Schedule owner training and reviews upon job completion.
• Ensure valid permits are maintained on jobs.
• Cross train with Project Coordinators in other Business Units.

Skills

Microsoft 365

Bluebeam

Verbal & written communication

Organizational skills

Attention to detail

Education

High school diploma or GED

Associate's degree in business or related field preferred

Tools

Laptop

Job description

Baker Group is seeking a Project Coordinator - Automation to support Project Managers by organizing documentation, schedules and budgets.

You will maintain plans, prep proposals, coordinate meetings, and ensure logs and permits are current, while collaborating across business units and sites. Strong MS 365 and Bluebeam skills are required, along with excellent communication and detail orientation.